Procurement & Logistics Associate at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Description

• The incumbent will be responsible for supporting the day-to-day activities related to procurements of goods and services of the state office in order to effectively support programme implementation.
• Will be responsible for consolidating procurement plans for the purchases of equipment, services, and supplies for the State office and monitoring the procurement process.
• Organizing the procurement tracking system and supporting the program and management team with up-to-date and reliable information on the procurement status.
• Maintaining accurate documentation systems and ensuring that all procurements of goods are managed, tracked, and recorded in collaboration with Admin Unit.
• Maintaining and updating supplier information such as qualifications, supplier quality assessments, delivery times, product ranges, etc. and maintaining suppliers’ database with catalogues of various products and prices
• Assisting the HQ Procurement Unit in the preparation of specifications, bill of quantities, TORs for equipment, materials, and services to be purchased.
• Recording, analysing quotations, preparing bid analysis, purchase orders and contract agreements when required.
• Ensuring delivery of procured goods and services to relevant teams/individuals ensuring quality and conformance with requirements
• Prepares logistics and materials distribution plan prior to each distribution of commodities, supplies and equipment.
• Supervises staff managing inventory at different sites.
• Any other duties as assigned.

Job Description

• Bachelor’s Degree in Logistics, Supply Chain, Business Administration or other relevant field.
• At least three (3) years of relevant professional experience, with significant experience in the procurement, logistics and management of commodities. 
• Experience with USG funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
• Demonstrated experience in field warehouse/stores management.
• At least two (2) years working in close partnership with government stakeholders, local community leaders, and partner organizations with an emphasis on capacity strengthening and skills transfer.
• English language fluency.
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to independently execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines.