Project Assistant at Search For Common Ground’s International

Position Summary

• The Project Assistant is responsible for supporting the Project Coordinator in the implementation and monitoring of project activities in Adamawa State ensuring the seamless operation of the project and adherence to both Search and donor requirements.  S/He will maintain and regularly update project plans to ensure alignment with the overarching goals of the project, facilitating smooth implementation and progress tracking. Additionally, the Project Assistant will assist in the preparation of reports, documentation, and provide general support during project implementation.

Roles and Responsibilities

Event and Workshop Coordination

• Assisting in planning and implementing events, including sending invitations, tracking registrations, and coordinating with service providers.
• Handle post-event tasks like development of draft activity reports and collation of MOVs..

Logistics and Administration

• Provide logistical support for events such as meetings, workshops, training, and convening, including coordinating participant arrangements, preparing and distributing meeting materials, and offering on-site logistical assistance, in compliance with Search’s policies.
• Participate in internal team meetings, including maintaining detailed meeting notes.
• Support project events by assisting in the design and delivery of training and other activities.

Project Management Support

• Provide inputs into the  project detailed, costed work plan in collaboration with the project team.
• Ensure timely and high-quality production of project reports.
• Provide regular updates to the Project Coordinator and Project Manager, highlighting any new developments or challenges.

NOTE: As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Qualifications

Education

• Bachelor’s Degree in Peace Building, Development Studies, or a related discipline (or equivalent experience)

Required Experience

• At least 1 year of experience in project implementation, including engagement with several actors – governments, community, and religious leaders, civil society, governments, security organisations, specialist networks, etc.

Other Relevant Requirements:

• A good understanding of North East and North Central Nigeria, particularly in terms of key political, social, security, and economic issues 
• Resident in the state of the application, speaks the local language (Hausa, Fulfulde, etc. ), and understands the terrain
• Excellent diplomacy and interpersonal skills and an ability to work in a non-partisan manner, appreciating gender, cultural, and ethnic diversity 
• Ability to work individually, but also with experience of working effectively as part of a team
• Ability to manage multiple tasks effectively with attention to detail and an orderly approach to tasks
• Strong analytical skills, including drafting reports and briefings 
• Fluency in English (written and spoken). 
• Must have a ‘hands-on’, practical mentality, be self-driven, and very motivated.