Research Procurement Coordinator at Malaria Consortium

Key working relationships

• The Research Procurement Coordinator will work directly with global and country Research and Operations staff, finance staff and budget holders to support in the effective and efficient delivery of research supplies and services.
• This will include liaison with HQ and Regional staff and country operations staff. This role will also include a close working relationship with the Malaria Consortium’s Supply Chain Coordinator and Data Protection Officer based in London.

Key accountabilities

Research Procurement Leadership (30%)

• Regularly review, update and maintain compliance of the Malaria Consortium Procurement
• Policy to ensure it is fit for purpose for the organisational scale and scope. This document will sit across the Malaria Consortium Research Policy and Procedure document and Malaria
• Consortium broader Procurement Policy.
• Support global and country research staff in developing and using their research procurement strategies per product and service category utilising data from the procurement IT system, the finance system and other reports
• Review Malaria Consortium research procurement data and reports, and provide advice and guidance on how they can improve on procurement resource and supplier management, and product and services lead time, quality and cost
• Support global and country research teams in developing and consolidating research procurement plans and ensuring they are regularly updated and referenced
• Support global and country research teams in setting up appropriate short and long term supplier agreements based on their procurement strategies, and in compliance with Malaria
• Consortium research procurement processes
• Identify and highlight any inefficiencies in implementation of the Malaria Consortium
• Research Procurement Policy and associated tools and that there is donor compliance.
• Conduct training on Malaria Consortium’s procurement processes and tools

Procurement (30%)

• Provide advice to Malaria Consortium global and country research teams with running large research procurements, including supporting the design of Requests for Proposal and Contract documents, and assisting contract negotiations while ensuring compliance with Malaria Consortium research processes
• Lead on all international research procurements, including of medical and laboratory supplies, and including sourcing and selecting freight options and working with country operations and the Supply Chain Coordinator to decide on and manage delivery incoterms and import processes, including import duty waivers
• Lead on all UK based research tenders, participating in the UK Procurement Review
• Committee and ensuring value for money and Procurement Policy compliance
• Setup and monitor global Research Framework Agreements for Malaria Consortium
• Supporting global teams with associated material and data sharing agreements, liaising with the Data Protection Officer and legal counsel as required

Research Procurement Systems (25%)

• Lead on providing support and training on Malaria Consortiums current procurement system including: Microsoft Dynamics NAV, including user support, distance and in-country training, and fix and enhancement support with the system provide

Research Supply Chain Coordination (15%)

• Overview of the Research Supply Chain function and provide guidance to the Supply Chain
• Coordinator to ensure effective management of Malaria Consortium country offices and warehouses in support of research activities

Person specification

Qualifications and experience:

Essential

• A recognised qualification in Procurement
• Experience in working in a research procurement role in an international organisation
• Experience in supporting supply chain management

Desirable

• A CIPS qualification
• Experience with using Microsoft Dynamics NAV or another procurement IT system
• Experience of working in a research procurement role in an international NGO
• Experience with the procurement of medical and laboratory supplies and pharmaceuticals
• Knowledge of Good Distribution Practices, including EU regulations and WHO guidance
• Experience working with third party freight companies and import processes
• Experience working with a procurement service provider
• Experience working on data protection issues and with data protection regulations.
• Work-based skills:

Essential

• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
• Strong MS Excel skills
• A commitment to Malaria Consortium’s mission and values

Desirable

• Ability to communicate effectively (written and oral) in English and French or Portuguese
• Strong interpersonal and communication skills