Secretary at Palmas International Resources Limited

Job Brief

• We are looking for a proactive and organized individual with a strong sense of responsibility and the ability to handle a variety of administrative tasks efficiently.

Key Responsibilities

• Administrative Support:Manage office tasks such as filing, typing, copying, binding, and scanning documents.
• Communication Management:Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Scheduling and Coordination:Organize and schedule appointments, meetings, and conferences. Prepare agendas and take minutes during meetings.
• Information Management:Maintain and update databases and filing systems, both electronically and on paper.
• Client Interaction:Greet and assist visitors, and handle inquiries and requests from clients and colleagues.
• Document Preparation:Draft, format, and proofread documents, reports, and presentations.

Requirements

• Educational Background: Minimum of Bachelor's Degree with 2.2 in relevant field is required; additional qualifications in office administration are a plus.
• Experience: Proven experience as a secretary or administrative assistant.
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong organizational and multitasking skills, with attention to detail.
• Time Management: Ability to manage time effectively and prioritize tasks.
• Interpersonal Skills: Professional demeanor and the ability to work well with others.
• Discretion: Maintain confidentiality of sensitive information.