Security Administrator at Tusen Consulting

PRINCIPAL ACCOUNTABILITIES:

• Management, coordination and minutes of functional meetings, trainings, workshops/clinics, and visits by external parties.
• Provide effective administrative support services to the security team such as visa applications travel and accommodation arrangements, leave calendar etc.
• Keep records of all SLAs, contracts and all correspondence linked to the provision of security services across WCA. Schedule Quarterly and bi-annual SLA reviews between the security team and supporting contractors.
• Centralize and check operational lists and schedules and make sure that shared folders are duly organized and updated.
• Check all security suppliers’ invoices, process and submit these for approval in a timely way.
• Report any contractual or invoicing issue to the Commercial, Operations and WCM Security Managers and further escalate to the Head of Security where necessary.
• Follow up outstanding invoice payments with account payable so to tackle pending issues, when required.
• Processing of invoices for the payment of licenses and permits for the company boat and to other licensing ministries.
• Liaise with suppliers to check compliance documents and timely report any breach to the Area Head of Security or senior security manager.
• Supportive administrative research and analysis for projects to all units of the function (statistics).
• Protocol scheduling for the business visitors and staff both local and international ensuring that all people movement are recorded as requested and resources deployed for execution.
• Preparations of presentations for meetings and projects as needed.
• Manage the security team leave calendar.
• Effectively interface with Top Team EAs to achieve business objectives.
• Organise global travel arrangements high profile visitors (where applicable) covering transportation, hotels, and visas.
• Organise conferences (local and global), workshops and team-build events
• Identify areas for improvement and execute plans and required
• Develop presentations, reports, memos, and communication materials for internal and external use using the Microsoft Office Suite (Word, Excel, and PowerPoint)

ESSENTIAL EXPERIENCE, SKILLS, AND KNOWLEDGE

• Higher Education Degree
• Previous working experience in a similar role, in a leading corporate organization is an advantage
• Great MS Office skills (Word, PowerPoint, Excel) and ability to prepare complex reports
• Proactive “can do” work ethic – flexible approach to working
• Excellent organizing and prioritizing skills
• Great communication (verbal and written) and interpersonal skills, with an assertive attitude
• Self-starter, keen and confident to use own initiative
• Ability to establish priorities, maintain confidentiality and work under pressure
• Good numerical skills to work with financial systems and resolve queries.