Senior Executive Assistant to the Managing Director at FITC

Job Summary

• This job description outlines the core responsibilities and qualifications expected of a Senior Executive Assistant to the MD at a Learning Management Organization.
• The Senior Executive Assistant will provide high-level administrative support to the Managing Director, handling a wide range of executive support tasks and ensuring efficient operation of the executive office.

Responsibilities
Calendar Management:

• Manage and prioritize the MD's calendar, scheduling appointments, meetings, and conferences.
• Coordinate travel arrangements and prepare travel itineraries as needed.

Communication Liaison:

• Serve as the primary point of contact for internal and external stakeholders.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.

Meeting Coordination:

• Prepare agendas and necessary materials for meetings.
• Attend meetings with the MD, take minutes, and distribute them accordingly.
• Follow up on action items and ensure timely execution.

Document Preparation:

• Draft and edit correspondence, presentations, reports, and other documents on behalf of the MD.
• Maintain confidentiality and handle sensitive information with discretion.

Project Management:

• Assist in coordinating special projects and initiatives as assigned by the MD.
• Track project progress and deadlines, ensuring milestones are met.

Office Management:

• Oversee office operations and procedures to ensure organizational effectiveness.
• Maintain office supplies inventory and manage office equipment.

Relationship Management:

• Build and maintain strong relationships with key stakeholders, both internal and external.
• Act as a liaison between the MD and department heads or external partners.

Administrative Support:

• Provide general administrative support such as filing, copying, and data entry.
• Handle expenses and reimbursements, maintaining accurate records.

Qualifications

• 10 years experience as an Executive Assistant or similar role supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and prioritize tasks.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Bachelor’s degree in Business Administration or related field preferred.

Additional Requirements:

• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and work under pressure.
• Professional demeanor and strong interpersonal skills.

Working Conditions:

• Full-time position based at the Lagos headquarters.