Senior Operations Specialist at Cavista

Job Description

• The Senior Operations Specialist will play a pivotal role in driving operational excellence and contributing to the overall success of Cavista Technologies.
• The ideal candidate will have extensive experience in operations management, process improvement, and team leadership.
• This role requires a strategic thinker who can streamline operations, enhance efficiency, and ensure compliance with industry standards and regulations.
• Supervise and manage front desk operations, ensuring a professional and welcoming environment for visitors and staff.
• Develop and implement operational strategies to optimize efficiency, reduce costs, and achieve company objectives.
• Manage relationships with external vendors and contractors, negotiating contracts and ensuring service level agreements are met.
• Assist in budget planning and management, monitoring expenses and ensuring operations remain within budgetary constraints.
• Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence.
• Prepare regular reports and presentations for senior management, summarizing key operational metrics and achievements.
• Assist in HR-related tasks, including onboarding new employees and managing onboarding kits.
• Identify opportunities for process improvement and lead initiatives to enhance operational effectiveness.
• Collaborate with other departments (e.g., finance, HR, IT) to align operational processes with overall business objectives.
• Plan and coordinate company events, meetings, and conferences, including logistics, venue selection, catering, and attendee management.
• Manage day-to-day operations of the office facility, ensuring a safe, clean, and efficient work environment.
• Oversee inventory control processes, including tracking stock levels, ordering supplies, and managing storage facilities.
• Coordinate the procurement process for office supplies, equipment, and services.
• Analyze operational data and metrics to identify trends and areas for improvement

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field; Master’s degree preferred.
• 6+ years of experience in operations management or a similar role, with a proven track record of success.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent interpersonal and communication skills, with the ability to interact professionally with employees at all levels.
• Strong problem-solving skills and attention to detail.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with ERP systems.
• Knowledge of procurement processes and vendor management best practices.
• Experience in event planning and project management is a plus.
• Certification in operations management or related field (e.g., PMP, Six Sigma) preferred.