Storekeeper at Medecins Sans Frontieres

Scope of Responsibilities and Accountabilities

• Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities.
• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card.
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored at an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions.
• Preparing orders on time before sending goods, and packs (according to transport means) weighing and labeling freight with corresponding shipping number, destination, number of shipping units, waybill number, weight, and mode of transport in accordance with the line manager’s instructions.
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarm thresholds, stock out, and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins, or theft in the warehouse
• Assisting the line manager with the preparation of the stock reports.

MSF Section / Context-Specific Accountabilities

• In charge of stock card updates and archiving of all movement documents.
• Physical verification of the incoming cargos and ensuring expiries are fully checked before integrated to stock.
• Ensuring the compliance of the First Expiry First Out (FEFO) model during the picking of the orders.
• Efficient use of the resources closely works with the daily workers and provides direction.

Minimum Requirements

Education:

• Essential Diploma
• Desirable relevant degrees or certificates related to Warehouse or Supply chain Management

Experience:

• 1 - 10 years work experience.
• Previous experience as a storekeeper or warehousing desirable
• MSF or INGO experience is an asset

Languages:

• English and the Local Language are essential

Knowledge:

• Essential basic mathematics and use of measuring equipment
• Desirable computer literacy (word, excel)
• Desirable ability to do basic repairs

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• Commitment to MSF Principles
• Service Orientation
• Stress Management