Subaward & Compliance Intern at Mercy Corps

Job Summary

• Supporting the subaward unit in record retention, partners payment requests, the focal point for documentation.
• Working directly under the direction of the Subaward and Compliance Coordinator
• The Sub-awards & Compliance intern will support in adherence to the compliance procedures related to the program, finance, and documentation with attention to the Rural Resilience Activity.

Responsibilities
Success Factors:

• The successful candidate will combine curiosity and strong willingness to learn in the shortest possible time that will enable the candidate to meet the expectations of this role.
• The candidate should equip with additional attributes of a “want-to-do” attitude.
• S/he will be an effective communicator, self-motivated with dedication towards deliverables and commitment to deliver with limited time and resources.
• S/He will be highly motivated, with initiative and capable to work with limited direct supervision.
• S/he will be willing to conduct several days-long field travels and work in an ethnically and culturally diversified and fast-growing team.
• The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and, have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
• Mercy Corps team members represent the agency both during and outside work hours.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.

Essential Job Functions

• Ensure compliance with Mercy Corps and donors regulations related to sub granting, including issuance, management and monitoring of subawards as well as supporting team members on processes and guidelines.
• Provide Program & financial review for all local partner reports and follow up with any missing documents.
• Set up physical grant files and ensure all grant documents are properly filed, both financial and program reports.
• Visit sub-recipients and produce regular financial and programmatic monitoring visit reports.
• Update Reporting tracker and follow up with Partner for submission of timely report.
• Support in preparing for sub-grants kickoff meetings and sub-grants closeout meetings with close coordination with Sub-Awards Coordinator
• Ensure sub grant files are complete and up to date as per MC sub grant file checklist and MC Programme Management minimum standards.
• Photocopying and scanning of documents.
• Replace all finance documents pooled out for Internal and External Audit purposes into their relevant folders.
  Undertake other duties and responsibilities commensurate with the role and level of this position as may be requested by the Project team and supervisor.

Accountability:

• Reports Directly to Subawards and Compliance Coordinator.
• Works Directly with Gombe Rural Resilience team, Operations, and Subawards & Finance teams.

Accountability to Beneficiaries:

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Organizational Learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Qualification, Knowledge and Experience

• Fresh University Graduate / HND in Accounting or related field.
• Microsoft Office Skills (Outlook, Excel, PowerPoint, Word).
• Willing and able to be based within remote areas, where services are limited.
• Professional, good organizational capacity, good human relationships, motivated, flexible, culturally sensitive
• Fluency in both verbal and written English is highly preferred. Fluency in Hausa is required
• Multi-tasking, coordination, organization, prioritization skills essential.
• Ability to work under pressure.
• Strong interpersonal, intercultural and communication skills.

Safeguarding & Ethics:

• Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC.
• We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to Mercy Corps Code of Conduct Policies and values at all times.
• Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.