Team Assistant Finance & IT at Lafarge Cement

About the Job 

The Finance Team Assistant provides support to the function by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the team all of which require resourcefulness, ingenuity and innovation.
In this role, organizational skills are vital. Due to the volume of work that will be ongoing at any one time, the Finance Team Assistant will need to able to juggle a multitude of priorities and work to tight deadlines, specifically as the role will be supporting several team members with differing remits and agendas.
He/she will also support the CFO by effectively and confidentially managing their schedule. The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organizational coherence and effectiveness.

What you'll be doing 

• Provide strategic support to the CFO in the execution of his duties
  • Organizing events (for Finance and/or team/function)
  • Preparing Board/Group presentations following guidelines of the CFO
  • Follow up/report on actions to be performed by the team
  • Undertaking research as required
  • Ensure execution of projects
  • Acting as point of contact for Executives, employees, Banks etc.
• Process financial or business forms, duly following internal processes
• Check, monitor and/or correct business or financial records and prepare/assist in the preparation of financial or admin reports
• Email and diary management for the CFO to ensure optimal use of time and resources.
• Manage moderately complex projects related to function such as performance improvement, process improvement, implementation of controls, KPI reporting, tracking tool etc and ensures their execution.
• Assists in the preparation of briefings, presentations, correspondence, Board papers, Region/Group presentations, RFA etc.
• Recommends, develops options and evaluates methods, policies, procedures and systems to assure internal control and compliance.
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining co-operation of others, monitoring progress and problem solving.
• Arranges meetings with various stakeholders related to Finance by developing itineraries and agendas; takes minutes; schedules travel; arranges lodging and meeting accommodation.
• Establishes strong communication channels with relevant stakeholders at Group level and banks/Audits and Investors.
• Analyses financial data, prepares executive summaries and précises reports
• Provides administrative support to the functional leadership team including organizing meetings, producing any associated materials and creating presentations, making travel and venue arrangements and liaising with key internal and external contacts.
• Tracking and monitoring spend against budget by performing reconciliation as required
• Ensure a seamless and efficient processing of all Finance Department payments
  • Process all supplier and prompt payments for the department
  • Follow- up with purchasing department to ensure the PO process is speedily executed
  • Follow-up with Finance department to ensure payments have been made to suppliers
  • Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate
  • Project coordinator/facilitator on all Group and Internal Audit Activities.
  • This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required

Who you'll be working with 

• Key interfaces, stakeholders and relationships:
  • The incumbent interacts regularly with all cadres of staff.
  • He/she also interacts regularly with the external public including suppliers and other external stakeholders.

What we are looking for 

• Critical Knowledge
  • Manages on a daily basis the respect of the Finance department budget
  • Has a “go-between” role for the Finance Leadership team and all personnel of the finance function and the other function to facilitate cross-functional communication
• Critical Experience 
  • 3 - 5 years’ office administration and co-ordination experience.
  • Demonstrable experience of managing a variety of activities in a changing environment whilst achieving deadlines with attention to detail and quality

Functional Competencies

• Good written and oral communication skills
• Strong computer skills especially Excel, Word, PowerPoint and email applications
• Ability to prioritize with excellent time management skills
• Good attention to detail
• Able to manage confidential information

Other Requirements

• A Bachelor's degree
• Good interpersonal skills;
• Integrity
• Strong team player;
• Adaptable
• Tact and tolerant
• Ability to work well under pressure and adhere to set deadlines
• Resilient
• Motivated