Warehouse Supervisor at Medecins Sans Frontieres

Main Purpose

• Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Job Description

• Planning and supervising on a day-to-day basis the Warehouse and Stock Management activities in the project or capital, ensuring compliance of MSF standards, protocols, and procedures. These activities include but are not limited to the following: 
  • Physically and administratively managing (medical and) non-medical stocks in conjunction with the supply Supervisor and the stock owners and assuming responsibility for the warehouse and its contents
  • Ensuring that all necessary tools and management procedures are in place to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption
  • Checking, recording, and arranging the goods received and ensuring the availability of a wide range of items for various projects and departments (medical supplies, food, spare parts, tools, equipment, etc.)
  • Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his/ her specialty and as specified in his/her job description

Requirements
Education:

• Essential: Secondary Education
• Desirable: Warehouse Management Related Studies.

Experience:

• Experience as a Warehouse Supervisor and/or experience in MSF at Supervisor level.

Language:

• Mission language essential, local language desirable.

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles.
• Stress Management

Computer Knowledge:

• Literacy in Microsoft Packages (Word, Excel, Outlook and Internet)