Jobs at Brainshare Technologies & Services Nigeria Limited

Main Duties

• Communicates with Clients regarding their billing & manage credit with collections via phone, email, or physical meeting.
• Handles monthly statement and sends to Clients, maintains accounts receivable invoice records.
• Posting and updating payments daily on our billing software and Zoho Books.
• Raise invoices
• Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable & preparing reports.
• Receives cheques on behalf of the company from Clients.
• Follow up and drive revenue for Corporate Clients.
• Filter unpaid balances on 25, 28th, 30th/31st and send to Customer Support for payment reminders.
• Filter unpaid balances on 4th of the month and send list to Sales &Vendor ManagementDepartment for follow up.
• Raise invoices (recognize WHT receivable) for all Customers.
• Execute upgrade/downgrade requests from Customers.
• Verifies total monthly sales and compare with amount on proforma invoices sent.
• Monitors Clients account details for non – payment, delayed payment & other irregularities.
• Develops debt recovery system & initiate collection efforts.
• Recommends Service Suspension for non-payment Clients.
• Investigate & resolve Clients/Vendors query or disparity on billing & payments.
• Tracking of new client connections using the Job Completion Certificate.
• Compilation and rendition of Weekly Accounts Receivable (AR Reports).
• Any other Tasks assigned to you by the Management.

Personal Qualities & Qualifications

Job Holder must possess the following:

• Data entry skills.
• Good knowledge of financial software.
• Attention to detail & thoroughness.
• Analytical mind & ability to drive revenue collection at record time.
• Demonstrates sense of urgency & tenacious at work.
• Must be a undergoing his/her ICAN.
• Knowledge of Zoho Books.
• Degree holder in Accounting from reputable higher institution.

Required Experience:

• Must have 3 years cognate experience in a similar position from reputable big organization

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Main Duties

• Handle filing, typing, binding, scanning of documents, and ensure proper organization of records.
• Coordinate and schedule meetings, ensuring all necessary arrangements are made.
• Monitor office supplies inventory and reorder as needed to maintain adequate stock levels.
• Assist in managing the staff appointment and recruitment process, including preparing job advertisements, screening resumes, scheduling interviews, and conducting reference checks.
• Oversee and supervise the work of junior staff members, including chefs, cleaners, security guards, and transport officers, ensuring their tasks are carried out efficiently and in line with company policies.
• Generate and distribute correspondence memos, letters, and permits as required.
• Act as the point of contact for internal and external customers, addressing inquiries and providing necessary support.
• Assist in monitoring costs and administrative expenses to support the budget preparation process.
• Identify areas for cost-saving measures and propose appropriate solutions.
• Ensure the proper operation of office equipment and assets by carrying out preventive maintenance.
• Coordinate equipment repairs and maintain accurate inventories of equipment.
• Assist in the generation and presentation of administrative reports, providing accurate and timely information to support decision-making.
• Welcome and assist company visitors, ensuring a positive and professional experience.
• Collaborate with the HR & Admin. Manager to oversee and manage administration activities across the organization.
• Provide support in implementing administrative policies and procedures.
• Maintain accurate records as directed, ensuring confidentiality and compliance with data protection regulations.
• Control expenses within agreed budgetary controls, ensuring adherence to budget.
• Adhere to all organization policies and procedures, promoting a culture of compliance and professionalism.
• Anticipate the needs of others to ensure a seamless and positive experience for both staff members and visitors.
• Undertake any other tasks assigned to you that fall within the scope of HR and administrative responsibilities.

Personal Qualities & Qualifications

Job Holder need to be:

• Candidates should possess Bachelor's Degrees in Business Administration, or a related field with 3 - 5 years relevant work experience.
• Proven experience in HR and administrative roles, with at least 3years of experience in a leadership or supervisory position.
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Proficiency in MS Office Suite and other relevant software applications.
• Knowledge of HR regulations, policies and best practices.
• Proactive and solutions-oriented mindset.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Team player with the ability to collaborate and work effectively in a diverse environment.