Jobs at Ascentech Services Limited

Our client, an insurance brokerage firm is looking to hire a chief accountant with experience within the insurance brokerage space.

Responsibilities:

Chief Accountant

• Build, Lead and manage the accounting and finance team
• Oversee financial reporting, budgeting, and forecasting
• Ensure compliance with accounting standards, regulatory requirements, and company policies
• Develop and implement financial management strategies
• Deal and manage Banking, Salaries, Pensions, overtime and other payments.
• Analyze financial data to identify trends and areas for improvement
• Collaborate with other teams to ensure accurate financial recording and reporting

Competency and experience:

• B.Sc or HND in Accounting
• Minimum of 5 years work experience within the insurance brokerage space
• Candidate must be ICAN Certified.

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Job Summary:

The Administration Manager will oversee and manage all administrative activities within our manufacturing facility. This role will ensure the smooth and efficient operation of the office, manage administrative staff, and support various departments to meet organizational goals. The ideal candidate will have strong organizational skills, a keen eye for detail, and experience in a manufacturing environment.

Key Responsibilities:

Office Management:

• Oversee daily administrative operations to ensure efficient office functioning.
• Implement and maintain office procedures, protocols, and systems.
• Manage office supplies, equipment, and facilities maintenance.

Staff Management:

• Supervise and support administrative staff, including hiring, training, and performance evaluations.
• Develop and maintain schedules to ensure adequate coverage for administrative functions.

Documentation and Reporting:

• Ensure accurate and timely documentation and record-keeping.
• Prepare and manage reports related to administrative functions, including operational performance and financial expenditures.

Communication and Coordination:

• Act as a liaison between departments to facilitate effective communication and coordination.
• Handle internal and external communications, including correspondence, phone calls, and meetings.

Compliance and Safety:

• Ensure compliance with company policies, procedures, and industry regulations.
• Oversee safety protocols and practices within the administrative areas of the facility.

Project Management:

• Lead and manage special projects related to administrative processes and improvements.
• Develop and implement initiatives to enhance efficiency and productivity.

Vendor and Contract Management:

• Manage relationships with external vendors and service providers.
• Negotiate and oversee contracts and service agreements.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field. An advanced degree or professional certification is a plus.
• Experience: Minimum of 5 years of experience in administrative management, with at least 3 years in a manufacturing environment.

Skills:

• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to manage multiple tasks and projects simultaneously.
• Problem-solving and decision-making skills.

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Responsibilities

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners
• Encode data directly from consumers or clients 
• Create spreadsheets with large numbers of figures without mistakes
• Verify data by comparing it to source documents
• Provide basic and accurate information in person and via phone/email
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Update existing data
• Retrieve data from the database or electronic files as requested
• Manage and organize notes and documents
• Sort and organize paperwork after entering data to ensure it is not lost
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Requirements and skills

• Bachelor's Degree or equivalent 
• 3- 5 year’s work experience as a Data entry receptionist, or a similar role
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Analytical thinking skills