Administration Manager at Ascentech Services Limited

Job Summary:

The Administration Manager will oversee and manage all administrative activities within our manufacturing facility. This role will ensure the smooth and efficient operation of the office, manage administrative staff, and support various departments to meet organizational goals. The ideal candidate will have strong organizational skills, a keen eye for detail, and experience in a manufacturing environment.

Key Responsibilities:

Office Management:

• Oversee daily administrative operations to ensure efficient office functioning.
• Implement and maintain office procedures, protocols, and systems.
• Manage office supplies, equipment, and facilities maintenance.

Staff Management:

• Supervise and support administrative staff, including hiring, training, and performance evaluations.
• Develop and maintain schedules to ensure adequate coverage for administrative functions.

Documentation and Reporting:

• Ensure accurate and timely documentation and record-keeping.
• Prepare and manage reports related to administrative functions, including operational performance and financial expenditures.

Communication and Coordination:

• Act as a liaison between departments to facilitate effective communication and coordination.
• Handle internal and external communications, including correspondence, phone calls, and meetings.

Compliance and Safety:

• Ensure compliance with company policies, procedures, and industry regulations.
• Oversee safety protocols and practices within the administrative areas of the facility.

Project Management:

• Lead and manage special projects related to administrative processes and improvements.
• Develop and implement initiatives to enhance efficiency and productivity.

Vendor and Contract Management:

• Manage relationships with external vendors and service providers.
• Negotiate and oversee contracts and service agreements.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field. An advanced degree or professional certification is a plus.
• Experience: Minimum of 5 years of experience in administrative management, with at least 3 years in a manufacturing environment.

Skills:

• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to manage multiple tasks and projects simultaneously.
• Problem-solving and decision-making skills.