Job Openings at Ryan's Aid Foundation

Description

• We are looking for an efficient Recruitment & Human Resources (HR) Coordinator to undertake a variety of HR administrative duties.
• You will facilitate daily people functions like keeping track of employees’ records and supporting the recruitment process.
• Your role, also, involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.
• The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities.
• He or She will be able to work autonomously and efficiently to ensure the end-to-end running of recruitment activities, HR projects and operations.

Responsibilities include:

• Own all recruitment and onboarding efforts.
• Source diverse candidates who are both technically excellent and exceptional culture fits.
• Build and carry out interviews with candidates as part of the screening and final interview process.
• Ensure potential hires see and experience the RAF culture during the hiring process.
• Source for talents and build an active talent pool.
• Headhunt for strategic positions and leverage internal referrals to hire new talents.
• Manage new hires integration programs and other resources in support of the onboarding process.
• Monitor innovative and creative ways to integrate new employees in the organization.
• Develop and maintain strong working relationships with internal stakeholders and business leaders.
• Act as a point of contact and build influential candidate relationships during the recruitment & onboarding process.
• Maintain records of personnel-related data (personal information, leave, confirmation, turnover rates etc.) and ensure all employment requirements are met.
• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.
• Perform orientations, onboarding, and update records with new hires.
• Ability to manage different stakeholders including leaders

Requirements

• 4+ years of experience as a recruiter within the retail space, startup or a similar industry
• Excellent written and verbal communication skills
• A Bachelor’s degree in Human Resources or other related discipline required.
• Extremely organized and skilled in prioritizing multiple projects
• Should be self-disciplined, highly motivated, and able to work independently
• Should be good at always maintaining confidentiality and integrity
• Inquisitive, flexible, and adaptable
• Have experience using Human Resources Information Systems (HRIS)
• Strong documentation skills

go to method of application »

DUTIES:

• Collaborate with the Unit Head to proactively search various sources, including donor websites, funding databases, and subscribed search tools/platforms, to identify potential funding opportunities/calls, Requests for Proposals, and Expressions of Interest that align with the RAF’s mandate and strategic goals.
• Support with the publishing/circulation of identified calls to scientists and relevant teams including populating summarized call guidelines/information into the proposal call automation system.
• Coordinate internal registration procedures on proposals, including follow-up with scientists and proposal teams to ensure timely completion of proposal/project summary forms.
• Support scientists and project teams to guide them in navigating through the proposal call automation system. This includes facilitating with the Software Systems team to resolve all related technical issues/challenges.
• Collaborate with interrelated teams to facilitate the processing of relevant supporting documents/information (e.g., Support Letter, Letter of Intent, due diligence form, etc.) required for proposal submissions.
• Support to extract donor intelligence and maintain a database of key donors and report on emerging trends and forecasts including their priorities, funding cycles, and application procedures that could inform RAF’s and CGIAR’s strategic resource mobilization interventions.
• Explores and ensures that subscribed proposal search tools (DevAID, Fund4NGO, etc.) are active.
• Support the Unit Head to generate regular management reports and updates on the progress of RAF’s resource mobilization efforts, including proposal submissions, funding success rates, and proposal pipeline.
• Maintain and regularly update team members on administrative information required for proposal development.
• Coordinate the preparation of weekly, monthly, and quarterly reports on searched and published calls for proposals.
• Represent the Unit Head in donor debriefings/FAQ Sessions, workshops, and networking events to stay updated on funding trends and foster collaborations.
• Support in tracking donor feedback on submitted proposals, including maintaining the unit’s intranet platform with relevant policy documents, workflow, templates, checklist, and manuals including proposal-related documents and best practices for future reference.
• Collaborate with team members to ensure that all project development information and documentation are current and accurately maintained on the project database.
• Collaborate with cross-functional teams, including scientists, Finance, Legal, People and culture, Communications, and relevant teams to ensure submission of quality and impactful proposals that meet donors’ requirements.
• Collaborate with team members to provide guidance and training to project teams and partners on effective proposal development and resource mobilization strategies.
• Support the establishment of performance metrics for proposal success, track outcomes, and provide insights for improvement.
• Perform any other job-related duties as may be assigned by the supervisor.

Requirements

QUALIFICATION:

• Master’s degree in International Development, Agricultural Economics, Business Administration or related field with a minimum of six (6) years’ experience working in agricultural and multicultural organizations, demonstrating a proven track record of hands-on involvement in proposal development, resource mobilization or related roles in an international development context.

COMPETENCIES:

The ideal candidate must:

• Have proven experience in proposal coordination, project management, or related roles.
• Have excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
• Have strong organizational skills, with the ability to manage multiple projects, meet deadlines, and maintain attention to detail.
• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools and document management systems.
• Have collaborative mindset with proven ability to work effectively across diverse teams, including virtual teams and international partners.
• Have strong analytical and problem-solving skills to assess proposal requirements and develop effective solutions.
• Be familiar with donor guidelines, grants, and proposal development processes is a plus.
• Have ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Have high level of professionalism, integrity, and commitment to the organization’s mission.
• Demonstrate ability to establish and maintain relationships with donors, partners and stakeholders.
• Have ability to adapt to changing priorities, navigate ambiguity and thrive in a fast-paced, dynamic environment.

go to method of application »

Responsibilities

• The post-holder will provide technical support at all levels, from project to sector level, in line with the strategic focus on inclusion and systems strengthening. Supporting a global portfolio, the role requires up to eight weeks travel a year, locally and internationally.
• Key accountabilities include, leading on the strengthening and design of quantitative monitoring and evaluation methodologies and tools with a focus on inclusive data; implementation of quantitative data collection; the development of data collection protocols; provision of technical support to internal and external partners; ensuring adaptive learning throughout the project lifecycle; supporting data flow mapping and data privacy impact assessments.

Skills and Experience

• Demonstrable work experience in MEL and/or tertiary degree in a relevant field (Development, social sciences, public health
• First class technical skills in monitoring evaluation and learning of flexible and adaptive programmes
• Proven track record developing and using survey tools, app-based data collection (Comm Care) and managing varied sized datasets
• Experience in understanding and responding to the complexities of working across multiple states in a development organisation
• Sound knowledge and experience producing analytical reports, using data visualisation software (PowerBI, Tableau etc)
• An understanding of and commitment to equality of opportunity for marginalised groups.Proficient in identifying capacity needs to deliver training
• Fluency in English, Hausa and Fulde

go to method of application »

Key Responsibilities

• Ensure the maintenance of computers and check daily / monthly that preventive and corrective maintenance tasks have been carried out;
• Configure the backups on the workstations and ensure that they are carried out in compliance with the standards and the backup policy;
• Manage equipment assignments and all related documents;
• Monitor the repair and movement of equipment;
• Anticipate and identify needs in connection with his/her manager, participate in the development of budgets and place orders;
• Report to the hierarchy any problem related to the management of equipment;
• Ensure the follow-up of any external service providers (maintenance and repair services, etc.);
• Install and maintain the local networks of the capital according to the standards (kitlog);
• Check that network equipment is working properly;
• Supervise the data backup system (backup policy);
• Ensure the functioning and monitoring of the means of communication in the capital;
• Ensure the follow-up of local telecommunications providers (Internet, fixed and mobile telephony, etc.) and the rationalization of associated costs;
• Ensure the technological watch in terms of internet connection and means of telecommunications;
• Train users in the proper use of ICT resources, the ICT basics and compliance with security rules upon arrival and at regular intervals;
• Treat all users in a respectful and fair manner, in accordance with RAF’s code of conduct and policies (gender, safeguarding, etc.);
• Carry out a monthly inventory and update the equipment list;
• Make an ICT activity report on a monthly basis and send it to his/her managers;
• Propose the implementation of ICT resources improving the work efficiency of users in accordance with the standards;
• Organize any donations / recycling in compliance with the standards at the end of the contract.

Position Requirements

• Minimum of a Bachelor’s Degree in ICT, Telecommunications, Engineering or related fields;
• Professional certificate(s) and/or trainings in the ICT related fields;
• Minimum of 2 years work experience in similar responsibilities is required;
• Previous experience working for NGOs an asset, particularly international related NGOs;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Strong verbal, written and communication skills ; approachable, diplomatic, able to maintain confidentiality; able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Capacity for analysis, synthesis and reporting of large amounts of information.

go to method of application »

KEY AREAS OF ACCOUNTABILITY:

Facility Management

• Ensure that all spaces are in good condition, cleaned and that the basic security standards put in place by RAF for its premises are abided by. 
• Ensure that all facilities and equipment rented by RAF are used in compliance with the agreement between the owner and RAF, in compliance with security and safety standards.
• Ensure offices, guesthouse and residences have all minimum required material for emergencies such as emergency signs indicators, maintained extinguishers, smoke detectors, alerts, etc.
• Managing relations with utility agencies providing electricity, water, air-conditioning maintenance services. Assessing the quality of services and sharing analysis with the Administration Manager. 
• Ensure that all related bills are paid on time and that all related contracts are renewed on time.
• Ensure that the offices and guest house are well maintained. When repair is needed, initiate the repair requests, once the service provider is chosen, manage the whole process up to the final payment of the invoice.
• Ensure that the offices and guest house are well maintained (ambience, aesthetics, branding and outlook) when repair is needed, initiate the repair requests, once the service provider is chosen, manage the whole process up to the final payment of the invoice.
• Support availability and suitability of options for new premises (i.e office and homes for international staff), initiate the request, when the choice is done, ensure all required approval in compliance with RAF policy are in files, drafting the contract using the approved template. Once the contract is signed by both parties, managing the relations with the landlord. 
• Liaise with relevant Admin staff to facilitate compliance with Government of Nigeria Immigration requirements for RAF/Nigeria International staff and families. 

Event Management (Trainings/ Workshops/ Corporate Events):

• Ensure that meetings, workshops, and conferences are effectively managed.
• Work closely with requesting departments and external contacts (service providers) to coordinate events.

Travel Management:

• Oversee the management for all travel, business visas and accommodation for visitors, consultants, and staff on official assignment. Ensure that all travels are on schedule and cost effective.
• Support with consular services (processing of visa(s), visa on arrival (VOA), STR, CERPAC, Introduction letters, Invitation letters etc.).
• Support with coordination of all logistics arrangements (airport transfers, hotel reservations, for all RAF local/international staff and partners. 
• Support with the coordination and procurement of local tickets for RAF Staff and partners.

Contract Management:

• Manage framework agreements of ALL service contractors after prequalification.
• Manage contractual agreement of all offices (state and field offices) in RAF’s network.                                               

Third party/Vendors’ Payments:

• Ensure prompt processing/submission of all third-party vendor payment to the Finance repository for processing and manage the process for swift payment. (Travel agencies, hotels, facility management, janitorial and all ancillary services etc.)
  • Filing systems: Develop and maintain efficient filing and archiving systems in Windows and Outlook, including address lists, and hard copy filing.

Safeguarding Responsibility:

• Ensure that the office facility & crèche are set up in compliance with RAF Safeguarding policy.
• Ensure that the vendors we engage and work with are fully aware of and maintain RAF Safeguarding policy standards by not employing minors (below 18 years) in their services. 
• Ensure that RAF safeguarding visibility materials (awareness posters) are placed at strategic points around the facility.

Other responsibilities:

The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist the Support Services department by providing cover when other administrative staff are absent, on leave or as a result of an increased level of Country Office activities.

These include but are not limited to the following:

• Provide administrative support to programme teams based in Abuja as delegated by the line manager.
• Support other functional areas of Admin/HR in-country office and field offices.
• Assist in data gathering and Analysis.
• Manage costs and expenses posted to Admin’s petty cash purse.
• Any other duties assigned by the line manager.

Working contacts:

Internal: Administrative/HR Team, Cleaners, Office Assistants, and regular liaison with the country management teams in Abuja and Field offices

External:  Contact with maintenance vendors and Government Agencies

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take diRAFplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

• Education – bachelor’s degree or HND in Administration/Finance/Social RAFences
• Member of a professional body is an advantage.

EXPERIENCE AND SKILLS

• Minimum of (5) five years’ relevant administrative experience, preferably with an international organization.
• Demonstrate excellent written and oral communication skills.
• Must demonstrate a good understanding of contemporary management best practices.
• Must have proven experience in facility management.
• Excellent people skills.
• Demonstrate a high level of initiative, diplomacy, and tact.
• Experience using analytical tools for data management is essential to this role.
• Excellent knowledge of computer software – MS Excel skills will be prioritized.
• Must be flexible and be able to work independently and as part of a team.

go to method of application »

Basic Function:

• The ATO WASH – Officer will provide technical and programmatic support in one of the three field sites.
• Under the supervision of the Field Coordinator, the ATO WASH- Officer will implement water supply, sanitation, environmental health and hygiene promotion activities in IDP Camps and Host communities.
• Other responsibilities will include conducting water quality testing for all water points rehabilitated under the program and working with Community Volunteers and latrine users to develop cleaning and maintenance schedules for latrines as well as disseminating hygiene promotion messaging.
• The role will include coordination with WASH partners at the field level.

Duties and responsibilities:

• Implement WASH activities according to the proposal, as well as proper maintenance and use of WASH equipment.
• Develop and use appropriate materials for hygiene promotion messaging and training of community-based hygiene promotion volunteers.
• Timely reporting on program activities (internal and external reports.)
• Representing RAF externally in both the Humanitarian Community and with Government/LGAs officials as well as developing strong links with WASH and NGO actors. Actively participate in WASH meetings and other Government/UN forums at LGA level.
• Assist in the coordination and supervision of all the WASH activities in the IDP camps and community in the LGAs.
• Ensure that WASH activities are delivered as a comprehensive package at the field level.
• Conduct water quality surveillance/testing programme according to location specific water safety plans.
• Monitor WASH NFIs supply chain and stock levels in collaboration with warehouse/stores and logistics and coordinate the distribution of NFIs based on needs.
• Monitor service delivery across all WASH subsectors throughout the IDP camps in the LGA.
• Ensure appropriate and safe collection, transport, treatment and disposal of all liquid and solid wastes in the IDP camps.
• Compile weekly, monthly, quarterly plans and reports on general Water, Sanitation and Hygiene Promotion activities .
• This is not an exhaustive list of the duties and responsibilities of this post and the post-holder may, from time to time, be required to undertake any other reasonable duties and responsibilities as requested including supporting other sectors with WASH expertise.

Knowledge, Skills & Attributes:

• Knowledge of WASH and humanitarian programming in emergency situations.  
• Technical expertise especially in regard to water supply, sanitation, environmental health and hygiene promotion
• Ability to work well with others and to develop and maintain compatibility among project staff, vendors, consultants, and recipients of assistance.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• High degree of proficiency in written and spoken English & Hausa communication.

Qualifications and Requirements:

• B.Sc./B.Eng. in Civil Engineering, Water Resource Management, WASH related degree/qualification with at least 1-3 years’ relevant experience.
• Excellent understanding of WASH activities in humanitarian relief settings.
• Familiarity with Nigerian public health sector systems and NGOs and CBOs is highly desirable.
• Familiarity with Northern Nigeria WASH context and locations
• A sound understanding of humanitarian assistance programming is desirable.

go to method of application »

About the role

• To support the Head of Finance and the Country Programme by leading all aspects of financial Management, Reporting, and Compliance for Ryans Aid Foundation in the base location.
• The role acts as the focal person for ensuring compliance to Ryans Aid Foundationand Donor regulations by providing oversight on all financial transactions and ensuring that financial systems and processes designed for the Office are adhered to in line with the reporting timelines agreed upon.
• The role holder will support the Head of Finance to facilitate external and internal audits in the base location and will ensure adherence to all statutory requirements, as it relates to tax authorities and other regulatory bodies within their base location.
• The role will lead processes such as annual plans, forecasting, cashflow management, payroll management and reporting.
• The role holder will supervise other finance staff within the base location and ensure that financial data and transactions are processed in an efficient, accurate and timely manner and that sufficient quality check is conducted on all financial transactions before they are entered into the Accounting System.
• The role holder will have delegated authority to represent the Head of Finance in donor engagements, budget negotiations and other high-level engagements with authorities such as the FIRS, EFCC as the need arises.

About you

• The successful candidate is expected to have Specialised knowledge of financial management.
• A Finance/ Accounting Degree (or equivalent) and MUST be a Chartered Accountant. (ICAN, ACCA).
• S/he must have a proven ability to deal with a wide range of financial procedures and issues.
• S/he must have a considerable experience in accounting or finance-related environments.
• A Significant experience in using computerised financial systems is desired.
• S/he must be conversant with the Reconciliation of financial information, including experience in working with foreign currency.
• S/he must have at least 5 years’ Experience working with (I)NGOs and donor funding.
• The successful candidate is required to have Advanced skills in using Microsoft office packages, specifically Excel.

go to method of application »

Purpose

• The Advocacy Coordinator will be responsible for engaging key stakeholders to work on a diverse range of advocacy and policy issues that impact the effectiveness of RAFs programmes in support of the most vulnerable populations in Nigeria.
• Accordingly, the Advocacy Coordinator will guide RAF’s strategic positioning, technical policy development and implementation of advocacy work in Nigeria.
• Under the supervision of the Country Director, the Advocacy Advisor will be responsible for setting up and pushing forward the implementation of the RAF Nigeria’s advocacy strategy and to further develop RAF-Nigeria’s advocacy work.
• They will liaise with RAF’s regional and global advocacy teams as well as being the focal point for RAF Nigeria on external communications.

Duties and Responsibilities
The main responsibilities and tasks of the Advocacy Coordinator:

Advocacy:

• Maintain oversight and lead on the development and implementation of RAF Nigeria’s advocacy strategy and plan.
• Alert the Country Director, Head of Programme and Regional Advocacy Coordinator to relevant policy developments and provide high quality analysis on key humanitarian, durable solutions and displacement trends, preparing evidenced-based policy briefing papers, policy position statements, talking points and other public-facing advocacy products when strategic and relevant (with inputs into HQ/Regional initiatives, LHIF meetings, as well as key cluster/working groups, UN &/or donor and line ministry specific meetings/visits, etc.)
• Ensure advocacy coherence and reinforce effective synergies between programmes and advocacy by working closely with programme staff to integrate advocacy into programme planning and implementation.
• Liaise with key RAF partners, line ministries, UN, NGO, and other interlocutors in Nigeria to ensure RAF has up to date information on the humanitarian situation and response in the region.
• Participate in and support the relevant working groups of the Advocacy network, including supporting the planning and drafting of relevant products such as key messaging and briefings.
• Review materials related to Nigeria produced by RAF regional or headquarter teams to ensure consistency with RAF Nigeria policy positions and vice versa.
• Support the Head of Programmes, Technical Coordinators and Sector Managers to articulate/identify priority advocacy objectives, support in the development of sectoral policy briefs and messaging. Use evidence to inform advocacy priorities and positions.
• In coordination with the Head of Programme, Sector Manager and Technical Coordinator, ensure protection trends on priority areas of concern are analyzed and advocacy/policy briefs produced – including through the analysis of the RAF integrated assessment data.  If relevant complement in – house data with commissioned academic or policy research by external parties.
• Suggest actions to national policy responses and policy frameworks, as well as other factors such as UN coordination, funding for the response, security and access, and current and future challenges that have an impact on humanitarian assistance and related services.
• Contribute to the RAF’s global and regional advocacy strategies and initiatives, ensuring that the RAF Nigeria specificities are reflected and captured.
• Ensure RAF’s regional office, headquarters, Brussels, and Geneva representation offices are in line with RAF Nigeria advocacy strategy and understand and promote its asks.
• Participate in, and conduct research to prepare for global advocacy joint calls on Nigeria and provide information and advocacy messages relating to the context.
• Organize regular private and public advocacy events to ensure RAF’s advocacy messages are shared with relevant stakeholders and RAF’s profile on key issue is raised.

Communications & Media

• Advise on media lines and media/communications strategy, ensuring potential risks associated with RAF’s positions are assessed and sign-off procedures are adhered to at all times. Liaise where required with RAF’s global press unit.
• Day to day supervision and support the activities of RAF Nigeria Communication Officer.
• Support the Communications Officer in the development of a communications strategy, ensuring communication materials/content is aligned with RAF Nigeria’s advocacy strategy and messaging.
• Support the Communications Officer in the production of communication products/SoPs as well as digital content/materials (e.g., fact sheets, stories, photos, blogs, social media posts).
• Act as the focal point for media/communications and safeguard RAF’s overall brand and identity.

Additional Responsibilities:

• Act as the focal point for externally commissioned research and policy briefs.
• Support programme staff in incorporating and integrating advocacy into all aspects of RAF’s programme activities, strategy, and budgeting.
• Ensure systematic training in advocacy, communication, and humanitarian principles – building capacity of key technical staff.
• Proactively participate in Senior Management (SMT) meetings.
• Represent RAF in advocacy, policy and coordination meetings or as otherwise delegated by the Country Director.

Qualifications

• At least 5 years of professional experience crafting and delivering policy and advocacy work responding to complex humanitarian crises and/or post-conflict situations.
• Strong understanding of the political and humanitarian context in Nigeria or the West Africa Region.
• Professional knowledge about protection principles and advocacy, and the use of media for public advocacy.
• Ability to analyse quantitative and qualitative data.
• Understanding of the UN and international donor landscape, including challenges and constraints in Nigeria.
• Solid understanding of policy processes relating to forced displacement/refugee rights, migration, humanitarian response framework and international humanitarian law.
• Documented/proven results related to the position’s responsibilities, particularly in analysis, drafting of messages,
• Strong negotiation/influencing skills in coordination and networking in particular with UN, INGO, donors and humanitarian coordination forums.
• Strong communication (written and spoken), and interpersonal skills, with experience in coordinating multicultural teams.
• Commitment to Danish Refugee Council values.

Required Skills & Qualities:

• Core Competencies of RAF:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor.