Job Vacancies at CARE Nigeria

Location: Maiduguri, Borno State.

JOB SUMMARY

The Grants Officer will support the project and overall country Grants Coordination processes and management. S/he will maintain organization-wide adherence to meet internal and external grant management quality standards, donor guidelines, and related compliance processes, and management.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Grants Management

• Support the coordinating, monitoring and the implementation of the donor-funded project and programs
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
• Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
• Support budget preparation, modification and ensure timely reflection on People Soft.
• Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
• Ensuring projects are implemented in compliance with CARE International guidelines and relevant donor regulations.
• Maintain and update grant files (electronic and hard copy files)
• Coordinate grant audit exercise and ensure no exceptions/disallowances
• Participate and facilitate monthly BVA and coordination meetings a to review project progress with clear action points
• Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions. 
• Perform other duties as requested by the supervisor and the program / project manager.

Job Responsibility #2: Partner Management

• Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
• Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
• Process and follow up on partner awards and solicitation process including call for proposals/applications and expression of interests. This includes ensuring FFATA compliance and quality due diligence assessments for all partners.
• Monitor monthly the status of the partner's unliquidated advances; Actively participate in project / program or staff planning meetings
• Establish a work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
• Participate in the various evaluations of the partnership within the framework of the partnership.
• Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
• Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.

Job Responsibility #3: Compliance

• Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
• Facilitate partner compliance visit and health checks with the support of project and finance team. 
• Participate in regular audit of CARE’s procedures, practices, and documents to identify possible areas of improvement
• Identify timely project and partner compliance issues and escalate for timely mitigation. 
• Support in training staff and partners on donor policies, rules, and regulations.
• Document and share key compliance issues with CARE International staff and partners setting ground for compliance management

Other Responsibilities:

• Other Responsibilities as Assigned
• Contribute to CARE’s resource mobilisation efforts

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required

• A degree in Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• At least three years of experience working in project and/or grants management
• Experience in developing and interpreting donor budgets.
• Experience working with multi-donor projects
• Experience with donor funding regulations, procedures, and reporting requirements
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments

Desired

• Good negotiation and problem-solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills)

Competencies:

• Approachability                                  
• Building Effective Teams
• Customer Focus
• Integrity and Trust
• Drive for Results
• Comfort around Higher management
• Business Acumen
• Negotiating
• Organizational Agility

NOTE:

• Only shortlisted applicants will be contacted.
• CARE is an Equal Opportunity Employer. CARE considers all applicants on the basis of merit without prejudice to race, sexual orientation, religion, disability, age, colour, national origin, marital status, or veteran status.
• There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job seekers. Please note that CARE will not request for any monetary payments from applicants at any stage of the recruitment process.

Qualified Women and Persons with disabilities are strongly encouraged to apply.

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Job Summary

CARE is seeking for a Grants and Compliance Coordinator to provide technical leadership and support on assigned portfolios throughout the grant management cycle and maintain organization-wide adherence to meet internal and external grant management quality standards, donor guidelines, and related compliance processes. The role will ensure compliance and strengthened controls with the administration and management of activities associated with successful performance of designated grants, partner, and funding agreements.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Grants Management

• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Provide technical support to the Grants and Compliance Manager in coordinating and monitoring the implementation of donor funded projects and programs for the country program.
• Ensure effectiveness and efficiency in the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Work with project teams to ensure donor reports (interim and final) and other award deliverables are of high quality, coherent, accurate and are submitted on time in accordance with donor and CARE Nigeria internal requirements.
• Monitor grant tracking mechanisms and management tools to ensure all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met and timely alerts to potential challenges.
• Provide technical guidance and proper interpretation of donor rules and regulations to project teams to ensure compliance.
• Work with the country programs to support realignments and award modification processes; supporting award close out, as needed.
• Support the Resource Mobilization team in resource mobilization activities, making inputs to non-technical documents, reviewing budget and consolidating inputs.
• Ensuring projects are implemented in compliance with CARE International guidelines and relevant donor regulations.
• Support the preparation and dissemination of the country master budget in a timely manner.
• Draft and mange review and approval of funding documents including amendments and negotiations and ensure timely set-up of all awards in the financial system.
• Liaise with CMPs and donors on grant management related communication, including donor opportunities, responding to donor queries and request for visits.
• Document and share key compliance issue with Plan International staff and partner setting ground for compliance management.
• Perform any other duties that may be assigned by the Grants and Compliance Manager.

Job Responsibility #2: Partner Management

• Facilitate partner compliance visit and health checks with the support of project and finance team. 
• Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
• Facilitate capacity building for partner to ensure effective implementation and partner budget performance ensuring ineligible expenditures are not incurred.
• Monitor partner work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
• Participate in the various evaluations of the partnership within the framework of the partnership.
• Participate in regular audit of Partner’s procedures, practices, and documents to identify possible areas of improvement and risk mitigation.

Job Responsibility #3: Compliance Management

• Support the development of annual compliance monitoring plan and evaluation tool to evaluate project implementations at various office locations and implementation sites to determine compliance and provide recommendations.
• Ensures that grants are implemented in compliance with CARE Nigeria guidelines and relevant donor regulations.
• Support the development, implementation and strengthening of compliance framework for the unit including compliance checklist for various standard operations, transactions, and business processes in line with donor requirements.
• Periodic review and update of the compliance monitoring checklist and other tools to stay in line with current best practices and CARE Nigeria procedures and policies.
• Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
• Support in training project teams, partner and country program teams on donor compliance, report writing, project and budget monitoring, record keeping, and grants management.
• Works with Grants Manager and all support teams to ensure that key processes and systems are in place to manage grant risk, donor financial compliance, and reporting management processes.
• Work closely with Grant and Compliance Manager to identify and close key risks linked to donor funded projects.
• Conduct routine compliance reviews of grant programs and ensure properly coordinated audit exercise that would result non-disallowances.
• Participate in regular audit of CARE’s procedures, practices, and documents to identify possible areas of improvement.
• Identify timely project and partner compliance issues and escalate for timely mitigation. 
• Document and share key compliance issues with CARE International staff and partners setting ground for compliance management.

Other Responsibilities:

• Other Responsibilities as Assigned
• Contribute to CARE’s resource mobilisation efforts

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required

• A Degree in Development Studies, Business Studies, or Social Science (Master’s Degree or equivalent in international affairs, development or related subject will be an added advantage). Professional Qualifications such as ICAN, ACA etc. Is an added advantage.
• At least five (5) years of experience working in project and/or grants management and proposal/business development/design.
• Experience in developing and interpreting donor budgets.
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent inter-personal, cultural and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desired

• Excellent proven skills in developing, writing grant proposals
• Good research, negotiation and problem-solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills 
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).

Competencies:

• Approachability                                  
• Building Effective Teams
• Customer Focus
• Integrity and Trust
• Drive for Results
• Comfort around Higher management
• Business Acumen
• Negotiating
• Organizational Agility

NOTE:

• Only shortlisted applicants will be contacted.
• CARE is an Equal Opportunity Employer. CARE considers all applicants on the basis of merit without prejudice to race, sexual orientation, religion, disability, age, colour, national origin, marital status, or veteran status.
• There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job seekers. Please note that CARE will not request for any monetary payments from applicants at any stage of the recruitment process.

Qualified Women and Persons with disabilities are strongly encouraged to apply.