Jobs at Albarka Health Spring Foundation (AHSF)

Job Summary

• Procurement & logistics Officer will be responsible for reviewing overall procurement processes, tracking procurement's of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.
• Administer AHSF procurement policy and procedures in accordance with donor guidelines and requirements. S/He will implement and maintain procurement and fleet management policies, systems, and procedures.

Main Duties & Responsibilities

• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Conduct due diligence, background checks for vendors.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned.
• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Review and recommend changes to procurement policies and procedures as required.
• Maintain policies for procurement processes.
• Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.

Education and Qualifications

• Minimum of B.Sc, Higher National Diploma (HND) in Business Administration, Finance, Economics, Commerce, Supply Chain, Logistics and/or any other Social Sciences.
• At least experience in Procurement &logistics with a minimum of 3 years managing procurement and data management within an International Organisation INGO, NGO.
• Ability to work for multiple projects/donors.
• Proven experience and knowledge of operational logistics & supply chain, policies & procedures

Skills and Competence:

• Good command of English.
• Proven ability to communicate effectively internally and externally (Hausa and Kanuri)
• Initiative and active problem-solving skills
• Proven training and capacity building experience
• Proficiency in the use of computers (Excel and Word)
• Strong ability to pay attention to detail. Good organisational and planning skills.
• Ability to work and handle pressure & Strong team player

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance& Ethics: 

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF). As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. 

Application Closing Date

9th December 2022.

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Job Summary

• Procurement & logistics assistant will support in procurement processes, tracking procurement of goods and services through the procurement cycle, ensuring adequate and complete documentation from vendor before payment.
• Administer AHSF procurement policy and procedures in accordance with donor guidelines and requirements.
• S/He will implement and maintain procurement and fleet management policies, systems, and procedures.

Main Duties & Responsibilities

• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Conduct due diligence, background checks for vendors.
• Ensure competitive procurement by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurement, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned.
• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Review and recommend changes to procurement policies and procedures as required.
• Maintain policies for procurement processes.
• Manage/maintain a registry and file system for procurement to allow for efficient document and process audits.

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF). As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards.  
• Conducts work with the highest level of integrity. 

Qualifications

• Minimum of B.Sc / Higher National Diploma in Business Administration, Finance, Economics, Commerce, Supply Chain, Logistics and/or any other Social Sciences.

Professional Certification.

• At least experience in Procurement & logistics with a minimum of 3 years managing procurement and data management within an International Organisation INGO, NGO.
• Ability to work for multiple projects / donors.
• Proven experience and knowledge of operational logistics & supply chain, policies & procedures.

Skills and Competence:

• Good command of English.
• Proven ability to communicate effectively internally and externally (Hausa and Kanuri)
• Initiative and active problem-solving skills
• Proven training and capacity building experience
• Proficiency in the use of computers (Excel and Word)
• Strong ability to pay attention to detail. Good organisational and planning skills.
• Ability to work and handle pressure & Strong team player.

Application Closing Date
9th December, 2022.

go to method of application »

Objective

• Providing Emergency Life-Saving Integrated PHC Intervention to Reduce Morbidity and Mortality Among Flood Affected Population in Jere, Kala / Balge and Monguno LGAs of Borno State

Job Summary

• This position will be responsible for the management of health services through the provision of clinical services.

Main Duties & Responsibilities

• Provide services to Key Populations in line with current World Health Organization (WHO) recommendations and national guidelines.
• Train staff on medical protocols including hygiene protocols
• Ensure use and respect of medical protocols through observation and supervision of medical and paramedic’s staff
• Implement regular on-the-job trainings and supportive supervision according to a weekly/monthly schedule
• Train and supervise CHW working in mobile clinic areas.
• Establish mechanisms of providing regular weekly/monthly feedback on statistics and health activities to Clinic Staff
• Plan and implement thematic capacity building or specific trainings according to the identified needs for staff.
• Participate in establishing/improving referral system
• Supervise drugs stock management in mobile clinics and OTP.
• Work in close collaboration with the medical trainers to ensure comprehensive on-the-job training for each of the specialties: PHC, EPI, Nutrition, LAB,
• Oversee and support the implementation of best practices introduced by trainers and HPC.
• Act as focal point for liaison with community leaders and representatives in clinic area of operation
• Lead on coordination with other actors, including UN, INGO and GoN, in clinic area of operation
• Provide regular, timely updates to Health Coordinator and Deputy health coordinator.
• Collection and analysis of health & pharmaceutical data.
• Ensure the implementation of data collection protocols, working closely with the database officer and HPC.
• Ensure accurate collection of HF data.
• Monitor the drugs consumption by establishing/maintaining mechanisms of consumption record and inform the Health Program Coordinator and Pharmacist in case of any unusual consumption, or stock shortages
• Identify and rectify gaps or weaknesses in medical activities by using monitoring and supervision tools
• Ensure rapid communication of suspect communicable disease to HPC
• Developing coherent project implementation strategy
• Assist in preparing and implementing operational action plan for MC and/or OT component in collaboration with coordination team.
• Provide PrEP for eligible Key Populations in line with the national PrEP guidelines.
• Supervises the team to ensure high quality service delivery in the community according to the current National guideline.
• Coordinate monthly review of OSS clinical operations and achievement using data generated from preceding month. (Report of monthly review meetings).
• Assist in the implementation of the project activities in collaboration with project coordination team
• Assist Health Program Coordinator and Deputy Health coordinator in preparing data collection tools as well as medical and paramedics protocols.

Management:

• Reporting and attendance to different meetings
• Operational Management of Clinic team.
• Manage supervise and coordinate activities of all field support staffs ensuring presence, accountability, reporting, data collection and submission.
• Updating team on any development from base (Maiduguri).
• Report any issue relating to misconduct with HR team.
• Daily supervision of SCHEW, JCHEW, CHV, TBA and NURSES.
• Tracking activities of team members.
• Ensure time sheet, attendance are filled and signed daily and monthly
• Organize the weekly schedule of the Clinic team to ensure the smooth running of the activities
• Ensure that Clinic medical and paramedics staff respect their assigned tasks
• Provide strong leadership to ensure Clinic staff understand and work according to AHSF principles.
• Prepare weekly activities report to submit to the Deputy Health Coordinator
• Compile epidemiological reports for inclusion in medical reports or any other relevant reports
• Support the pharmacist to compile drug consumption report per month.
• Participate in a pro-active way to internal meetings (medical, security).

Position Requirements

• Must possess a Medical Degree (MBBS, MBChB, or MBBCh) from a recognized institution.
• Possession of an advanced degree/education in a Public Health, or HIV related field would be an added advantage.
• Good knowledge of the vision 95-95-95 UNAIDS strategy.
• Three years’ post NYSC experience in the direct provision of Anti-Retroviral Therapy (ART) services according to National guideline, the use of VL result to monitor PLHIV treatment outcome in an integrated community health centre setting according to national guideline.
• Familiarity with community and facility based SRH, treatment and retention strategies.
• Knowledge of current national and global SRH standards and licensure requirements.
• Not less that 5 years of working experience both Public Health care parastatal, NGO, INGO.
• Familiarity with Nigerian current National guidelines for prevention, treatment, and care.
• Familiarity and Proficiency in the completion of all National patient management monitoring (PMM) tools during service provision.
• Proven ability to work in a team with people of different cultural, religious background, lifestyles, and sexual orientation.
• Treat beneficiaries with dignity and apply NHF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.

Skills and Competency Required:

• Good relationship management/ advocacy skills
• Advanced knowledge of and experience using MS office packages including Word, PowerPoint, Excel, Outlook among other
• Must possess good data analysis, report writing, interpretation, and presentation skills.
• Advanced written and verbal communication skills
• Leadership/mentoring skills, supervisory and good interpersonal skills
• Patient counselling.
• High level of integrity and adherence to professional ethics
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
• Ability to prioritize, plan and organize workflow to tight timeframes
• Ability to multitask and work with minimal supervision
• Attention to detail and ability to follow up on tasks to completion
• Excellent interpersonal skills, a good listener that is easy to talk to.
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:  

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF). As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.
• Women are strongly encouraged to Apply.

Application Closing Date
9th December 2022.

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Job Summary

• The M & E Officer will monitor program results, logical framework, data collection, analysis and reporting.

Main Duties & Responsibilities

• Track the project performances vs. project indicators
• Create and manage databases to ensure the traceability of the project beneficiaries and assistance provided.
• Regularly conduct on-site monitoring and post-distribution survey
• Review, clean and analyze all project data, including but not limited to: beneficiary registration, onsite monitoring, post-activity monitoring, final evaluation.
• Ensure that the project mid-term evaluation and project’s Real-Time Evaluation are conducted in a timely manner and as per donor’s regulations.
• Ensure the project final evaluation is timely conducted.
• Elaborate, review, and test all M&E tools.
• Promote the use of Information Communication Technology for Development (ICT4D) solutions throughout the project including for the registration of beneficiaries, the registration of traders/vendors, the monitoring of the project activities, the post-distribution household surveys, the baseline study, and the mid-term and final evaluations.
• Establish and manage a system to track beneficiary and non-beneficiary’s feedbacks and complaints management.
• Ensure a timely submission of the post-distribution monitoring reports, feedbacks and complaints management reports, and evaluations reports.
• Support the development and testing of electronic data entry questionnaires during periodic surveys and data analysis using an appropriate statistical package.
• Train enumerators and daily workers on data collection tools and on the utilization of iPads and/or android devices.
• Supervise data collection exercises.
• Treat beneficiaries with dignity and apply NHF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles

  Position Requirements

• The MEAL Officer WILL be working in all three locations.
• Bachelor’s Degree or Engineering Degree in Information and Technology Management, Maths & Statistics, or any other relevant equivalent degree.
• Master’s degree in relevant fields; Information and Technology Management, Statistics, Public Health, Engineering will be an added advantage
• At least 3 years’ full-time experience in Monitoring, Evaluation, Accountability and Learning, preferably with an international/national NGO
• Be proficient in the use of computer applications (Microsoft Office - Excel, Word, PowerPoint).
• Be proficient in the use of M&E tools
• Demonstrated appropriateness of quantitative statistical management programs including, SPSS, KOBO, ODK, and EXCEL
• Have excellent team, budget, project management and representation competencies.
• Good use of English Kanuri, and Hausa languages.
• Be committed to Action the AHSF’s mission, values, and policies.

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Job Summary

• The Admin and Finance Lead is responsible for ensuring compliance with general donor regulations, grant specific requirements and AHSF policies and procedures.
• Additionally, this position will ensure the day-to-day financial and administrative activities and will support the Finance Manager on one program or program site including human resources administration, finance administrative activities and reporting.

Duties and Responsibilities
Finance:

• Coordinate with the team to ensure timely financial and progress reporting is completed and submitted by sub-grantees, reviewed and approved on timely manner and file the reports in sub-grant management file.
• To work closely with AHSF sub-grantee(s) finance staff(s)
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures
• Ensure required pre-approvals are secured in advance of incurring an expense
• Assist in solving Test of Transaction (TOT) issues and send them to Auditor.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare timely and accurate monthly Pipeline.
• Prepare Cash request projection to HQ/country office
• Maintain frequent communication with Program Staff, and Field Office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Interface with service providers on service delivery, invoicing and processing of payments
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff
• Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted target
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary.

Team Management:

• Ensure weekly briefings and update with all team members once a week.
• Discuss security update and rules with team.
• Ensure appraisals are conducted periodically.
• Ensure dissemination of information to team members.
• Team building; ensuring each team member is carried along on the job and build individuals capacity.

Representation:

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Executive Director when called upon to do so.
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Qualifications

• A University Degree in Accounting. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.

Experience:

• Minimum of 3 years’ experience in administration and financial management in the humanitarian sector, including experience in grant financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably QuickPoint.
• Experience in working within a large departmental team.
• Ability to handle handled multiple projects, worked with INGO, NGO.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel.

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics: 

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF).
• As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards. 
• Conducts work with the highest level of integrity.