Jobs at Global Profilers

Job Summary:

The Executive Assistant plays a critical role in providing high-level administrative support to the Managing Director. This position requires strong organizational skills, attention to detail, and proficiency in technology tools to effectively manage the MD's calendar, schedule, and other administrative tasks.

Job Responsibilities:

• Manage the MD's calendar, including scheduling and coordinating meetings, appointments, conference calls, & travel arrangements.
• Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.
• Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.
• Arrange domestic and international travel for the MD, including flights, accommodations, transportation, and itinerary planning.
• Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements.
• Prepare meeting agendas, presentations, and materials, ensuring timely distribution to participants.
• Attend meetings as needed to provide administrative support, take notes, and follow up on action items.
• Organize and maintain electronic and physical files, documents, and records related to the MD's activities and responsibilities.
• Ensure confidentiality and security of sensitive information, exercising discretion and professionalism at all times.
• Utilize technology tools and software applications to streamline administrative processes and enhance productivity.
• Demonstrate proficiency in calendar management software (e.g., Microsoft Outlook, Google Calendar) and other productivity tools (e.g., Microsoft Office Suite, project management software).
• Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience (5-8 years) as an executive assistant or similar role
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
• Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.
• Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.

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Key Responsibilities:

• Engaging OEMs with spare parts ordering and following up for swift delivery.
• Support and ensure compliance with Health & Safety regulations, the Company Handbook, Quality and Environmental standards, and all other company policies and procedures.
• Effective use of SAP for spares inventory management, maintenance planning module, spare cost evaluation and work order creation.
• Ensure good collaboration between maintenance and production team to maximize equipment uptime.
• Preparing annual maintenance budget, strategic planning, and resource allocation. Manage the budget from identification to completion of projects.
• Ensuring compliance with food safety regulations and promoting good safety culture among the team.
• Develop systems and processes that track and optimize productivity and standards, metrics, and performance targets to ensure effective return on assets.
• Develop a Planned Preventative Maintenance (PPM) schedule using the computerized maintenance management system (CMMS), ensure full preventative maintenance is carried out and lead the team to deliver effectively at the same time ensuring equipment availability.
• Contribute to the creation and implementation of best practice maintenance vision, strategy, policies, processes, and procedures to aid and improve operational performance.
• Manage and lead the team, ensuring adequate staffing levels.
• Set department objectives/KPIs and review and assess ongoing performance of direct reports.
• Perform root cause analysis and resolve problems.
• Identify business improvement opportunities within the organization.
• Provide technical expertise to the team and responsible for maximum production output and quality product.
• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors.
• Optimize equipment according to standard procedure, enhancing performance and product quality, ensuring the achievement of all Key Performance Indicators (KPIs)
• Ensure routine calibration and maintenance requirements of a variety of electro-mechanical, hydraulic, and pneumatic systems are undertaken.
• Schedule both internal and external work(s) and maximize planned down time and reduce unplanned downtime.
• Ensure that designated buildings, equipment, and facilities are fit for purpose and to provide proactive support/solutions when required.
• Develop clear accountability for maintenance material spend combined with a strategy to manage expenditure.
• Develop, implement, and manage key performance indicators (KPIs) for each area of responsibility.
• Work as part of the management team to share ideas and improve operation, recommending, supporting, and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with company and customer requirements.
• Identify and deploy the technical skill sets, resource levels and systems to deliver projects, including the engagement of external resources as required.
• Installation and commissioning of a 12Tons Biomass boiler.

Requirements

• Candidate should possess a B.Sc / HND in any related field.
• Supervision Experience
• 3-5 years working experience preferably in logistics, supply chain management or transportation
• APPLY: Send CVs to temiloluwa@globalprofilers.com using the job title as the subject of the mail