Jobs at Jami Al Hakeem Foundation

Job Description

• The Procurement Officer will be responsible for managing J-HF purchasing activities, identifying suppliers, negotiating contracts, and ensuring timely delivery of goods.
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing J-HF’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.

Qualifications
Technical expertise, Skills, Knowledge, and competencies:

• Proven experience in procurement and supply chain management
• Bachelor's Degree or equivalent in Business Administration or related field
• 3 years experience
• Excellent negotiation and communication skills
• Strong analytical and problem-solving abilities
• Proficiency in procurement software - may be advantageous.
• Knowledge of sourcing and vendor management
• Attention to details and organizational skills
• Knowledge of the Nigerian Procurement Law
• Excellent verbal and written communication skills.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.

Other Key Qualities Required:

• Understanding your role and responsibilities as well as policies of the organization.
• Completing tasks assigned by the Management, or line manager.
• Keeping internal information confidential
• Willing to learn and participate in meeting and training programs.
• A willingness to work as part of a team.
• A high degree of professionalism and the ability to follow instructions.
• Good organizational skills.
• Strong planning, organizational and interpersonal skills.

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Job Description

• Responsible for overseeing compliance with J-HF internal processes and procedures and reporting to Management on how to mitigate against possible risk.
• Develop and execute internal audit plans and programs to assess the effectiveness of internal controls, risk management processes, and compliance with policies and regulations.
• Conduct risk assessments to identify areas of potential risk and vulnerability, and develop strategies to mitigate risks and strengthen controls.
• Perform internal audits of J-HF operations, processes, and functions to evaluate the adequacy and effectiveness of internal controls and compliance with policies and procedures.
• Review financial statements, accounting records, and other financial documents to ensure accuracy, completeness, and compliance with regulatory requirements.
• Analyze data, trends, and patterns to identify irregularities, discrepancies, and potential fraud or misconduct, and make recommendations for corrective action.
• Document audit findings, observations, and recommendations in audit reports, and communicate findings to management.
• Collaborate with management to develop action plans and remediation measures to address audit findings and improve internal controls and processes.
• Monitor and follow up on the implementation of audit recommendations and corrective actions to ensure timely resolution and effectiveness.
• Provide advisory and consulting services to management on internal control best practices, risk management strategies, and process improvements.
• Keep abreast of regulatory changes, industry trends, and best practices in internal audit, risk management, and corporate governance.
• Coordinate with external auditors and regulatory agencies as needed to support external audits and regulatory inspections.
• Participate in special projects, investigations, and initiatives as assigned by management or senior leadership.
• Maintain confidentiality and integrity in handling sensitive information and audit findings.
• Foster a culture of compliance, accountability, and ethical conduct throughout J-HF.
• Contribute to the continuous improvement of the internal audit function and its processes.

Other Key Qualities Required:

• Understanding your role and responsibilities as well as policies of the organization.
• Completing tasks assigned by the Management, or line manager.
• Keeping internal information confidential
• Willing to learn and participate in meeting and training programs.
• A willingness to work as part of a team.
• A high degree of professionalism and the ability to follow instructions.
• Good organizational skills.
• Strong planning, organizational and interpersonal skills.

Technical Expertise, Skills, Knowledge, and Competencies

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field; professional certification (e.g., ICAN, ANAN) preferred.
• Must have at least 4 years experience
• Proven experience in internal audit, risk management, or related field, preferably in a non-profit organization or financial services
• Strong understanding of internal control frameworks, audit methodologies, and regulatory requirements (e.g., COSO, SOX, IIA standards).
• Excellent analytical and problem-solving skills, with the ability to analyze complex data, identify trends, and draw meaningful insights.
• Proficiency in conducting risk assessments, internal audits, and control testing procedures.
• Knowledge of accounting principles, financial reporting standards, and auditing techniques.
• Strong communication and interpersonal abilities, with the capacity to interact professionally and effectively with stakeholders at all levels.
• Ability to work independently and collaboratively in a team environment, managing multiple tasks and priorities effectively.
• Detail-oriented with a focus on accuracy and thoroughness in work.
• Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint) and audit software tools.
• Commitment to integrity, ethics, and professionalism in all aspects of work.
• Adaptability and flexibility to navigate changing priorities and needs.
• Strong project management skills, with the ability to plan, organize, and execute audit engagements within established timelines and budgets.
• Customer service orientation, with a focus on delivering responsive and reliable support to internal stakeholders.
• Continuous learning mindset, with a commitment to staying updated on industry trends, regulations, and best practices in internal audit and risk management.
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.

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Job Description

• Assisting with the recruitment of new employees
• Create, implement and manage onboarding plans
• Developing programmes that enhance employee relations
• Ensuring employees have correct pay and benefits
• Delivering compensation and benefit comparison reports to the HR Manager
• Promoting equality, health and safety within J-HF
• Ensuring that J-HF employment policies follow national laws and regulations
• Recording and processing confidential information
• Provide counseling and support on policies and procedures
• Perform duties such as job descriptions, job posting and promotion and hiring analytics
• Identify KPIs for HR department
• Plan and implement training programs
• Assist in performance management and employee evaluation
• Maintaining employee records and paperwork
• Adhere to J-HF policies, laws and regulations
• Drawing up plans for future personnel hiring procedures and goals
• Communicating with staff about issues affecting their performance.

Other Key Qualities Required:

• Understanding your role and responsibilities as well as policies of the organization.
• Completing tasks assigned by the Management, or line manager.
• Keeping internal information confidential
• Willing to learn and participate in meeting and training programs.
• A willingness to work as part of a team.
• A high degree of professionalism and the ability to follow instructions.
• Good organizational skills.
• Strong planning, organizational and interpersonal skills

Technical expertise, Skills, Knowledge, and competencies

• Bachelor Degree or equivalent in Human Resource Management, Social Science, Psychology or related fields
• Minimum of 3 years of relevant experience in Human Resource Management.
• Additional training/certification in Payroll Management – may be advantageous.
• Labor Relations certification – may be advantageous.
• Experience as a Skills Development Facilitator – may be advantageous.
• Able to engage in meaningful negotiation and resolution.
• Knowledge of employment legislation.
• Excellent verbal and written communication skills.
• Full understanding of HR functions and best practices.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.

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Job Description:

• Ensuring J-HF office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Occasionally delivering reports or files to other departments
• Ensuring the confidentiality and security of files and filing systems
• Coordinating Schedules, arranging meetings, distributing memos and reports, and ensuring everyone is kept current on J-HF news and information
• Answer queries by employees and clients
• Distribute and store correspondences
• Prepare reports and presentations with statistical data as assigned
• Update office policies as needed
• Schedule in house and/or external events

Other Key Qualities Required:

• Understanding your role and responsibilities as well as policies of the organization.
• Completing tasks assigned by the Management, or line manager.
• Keeping internal information confidential
• Willing to learn and participate in meeting and training programs.
• A willingness to work as part of a team.
• A high degree of professionalism and the ability to follow instructions.
• Good organizational skills.
• Strong planning, organizational and interpersonal skills

Technical expertise, Skills, Knowledge, and competencies

• Proven work experience as an Administrative Officer, Administrator or similar role
• solid knowledge of office procedures
• Bachelor Degree or equivalent in Business Administration, Social Science or related fields.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Good knowledge of Child Safeguarding, PSEA Policies, MHPSS and the concept of Do No Harm, and good at working with children and vulnerable people especial in emergency settings.