Jobs at the National Agency for the Control of AIDS (NACA)

Job summary

The Finance and Manager position is responsible for safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss or misuse. S/he is responsible for ensuring that  funds are expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines.

Key responsibilities

• Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members. 
• Responsible for the management and providing direction to the Finance and admin officers by preparing individual and departmental targets which are aligned to the PMU mandate during the period of implementation. 
• Develop tools to use to train PR and SR staff in proper financial record-keeping procedures and procurement integrity. Ensure that funds required for processing payments are readily available by supervising the preparation of cash forecasts in liaison with the program and procurements and sending timely funds disbursement requests to the donor. 
• Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels by developing financial manuals and SoP for the SRs and aligning the policies to the requirements of the Global Fund and the Federal Government of Nigeria guidelines. 
• Implement standard NACA procedures to manage and monitor the financial resources of the project office.  This includes: ensuring that all payments comply with NACA rules, regulations and Global Fund Guidelines and are supported by adequate documentation. 
• Ensure accurate entry of transactions in the accounting system assuring detailed memos, proper budget codes, account codes, activity and budget tracking. In addition, perform month-end closures in the financial management system in line with PR finance procedures guidelines.
• Working in close collaboration with the Project Director and the Technical staff to prepare and monitor project budgets, actual expenditures, commitments and obligations.    
• Represent the project at the international, national and sub-national levels on financial matters 
• Lead in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required
• Ensures that the FAR is updated regularly, all assets are insured timely, management of disposal, service and maintenance plan. 
• Ensure that SR quarterly/monthly spot checks, reconciliations, and retirements are carried out and ensure implementation of follow-on actions are documented.
• Coordinate the budget revision/reprogramming process 
• Lead in the preparations of financial reports such as PU/DR, Annual Financial Report, Pulse Check, Quarterly Financial Reports and any reports required by Management and the Global Fund 
• Finalize and submit various financial documents such as estimates for upcoming cash needs and accrue expenditures as appropriate, reconciled bank accounts and field expenses, (iii) budget monitoring and variance analysis,80/20 analysis base report within the stipulated timelines

Experience

• A Bachelor’s Degree in Accounting/Finance/Audit (a Master’s degree is an added advantage) 
• ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.,) 
• A minimum of 8 years practical accounting or auditing and grants management experience 
• Preferably at least 5 years’ experience working with donor funded projects at a senior level. 
• Ability to use modern accounting software (NAVISION preferred) Ability to train and coach finance and non-finance staff in internal control policies and procedures to ensure highest standards are maintained 
• Excellent experience of budgeting and budget management   Excellent understanding of financial systems and procedures      Excellent experience of Microsoft packages, Excel, PowerPoint and Word
• Strong communication and interpersonal skills 
• Ability to manage a complex and diverse workload to meet tight deadlines
• Ability to build a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary 

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The Technical Advisor (HMIS & CSS) position is to provide technical leadership to coordinate the Global Fund (GF) HMIS/MEL/Surveillance and CSS activities in a manner that strengthens the national Health Information System (HIS), surveillance systems, Community Health Systems and Monitoring and Evaluation and Learning (MEL) systems in a way that improves HIV, TB, and PPR program performance, strengthens overall health systems, and achieves project objectives.

Key Responsibilities

• Provide technical and managerial oversight of Sub-Recipients (SRs) and other implementers supporting HMIS, MEL, Surveillance and CSS strengthening activities within the NACA GF grants.
• Support the SRs and relevant NACA departments in the design, roll-out and strengthening of HMIS, Surveillance, MEL and Community Health Systems as outlined in the HIV and C19RM grants.
• Support the SRs to ensure the successful implementation of the HMIS, Surveillance, MEL and CSS components (including capacity-strengthening of CSOs, community-led monitoring, and implementation of gender and human rights activities) of the GF grants.
• In collaboration with relevant NACA departments, support grant stakeholder management within the CSS, HMIS, Surveillance and MEL space.
• Ensure that the SR works within project technical strategy, grant agreements, project work plan, project budget, government regulations, relevant policies and procedures and makes accountable decisions concerning work responsibilities.
• Promote collective knowledge management and learning to support grant policy priorities and programme strategies.
• Participate in any other activities/tasks assigned by the Project Director

Minimum Qualifications

• A Master’s degree in public health, information science, statistics, health informatics, surveillance system, or a related field is required.
• At least 10 years of experience working with information systems management and design in the health field for international donor-funded programs (Global Fund preferred), and in managing HMIS for large-scale projects of which five (5) years must have been in a senior HMIS management position.
• At least 3 years’ experience in developing and/or strengthening disease surveillance systems at national or state level.
• Experience and up-to-date knowledge and skills in HMIS/MEL for health systems and healthcare provision to strengthen interventions in HIV, TB & Malaria programs in the context of a health system strengthening effort are essential.
• Experience with national HMIS system for collecting, analyzing, and reporting health services data using standard tools and software. Familiarity with NHMIS and DHIS2 is required.
• Experience working in Community Systems Strengthening space with demonstrated experience providing support for CSS interventions for HIV, TB, Malaria, C19RM or other community-led or -based programs is essential.
• Strong understanding of civil society organization (CSO) networks’ structures and operations, community-led monitoring models and CSO capacity-strengthening tools and approaches.
• Experience working on a Global Fund or other donor-funded CSS, Surveillance or HMIS Strengthening project and ensuring timely completion of activities in a fast-paced environment is essential.
• Experience working in complex stakeholder environments especially characterized by multiple tiers of governments, variety of implementers, heavy outsourcing, and significant donor presence.
• Experience working collaboratively, respectfully and supportively with diverse communities, including communities that experience marginalisation, violence, exclusion and/or discrimination.
• Ability to work with minimal supervision, result-oriented, highly skilled in writing, planning, and strategizing.
• Strong project management, analytical and interpersonal skills
• Excellent written and spoken communication skills in English.
• Strong skills in using word processing, spreadsheet, database, and presentation software (Microsoft Office applications preferred).
• Experience using web-based applications (email, browsing, and literature retrieval).