Latest Jobs at International Rescue Committee (IRC)

Project Overview

The Integrated emergency response to the displaced population in Zamfara, Sokoto and Katsina States, NW Nigeria project is an anticipated consortium project proposed to be led by the International Rescue Committee (IRC) in partnership with four parnters.  The project will be funded by Bureau of Humanitarian Assistance (BHA), USAID aims to provide integrated multi-sectoral lifesaving assistance in Health, Nutrition, WASH, Protection and Multi-purpose Cash to the displaced populations in Zamfara State (Anka & Gusau LGAs), Sokoto State (Goronyo & Rabah LGAs) and Katsina State (Batagarawa & Katsina LGAs) in NW Nigeria. The consortium program theory of change believes that if comprehensive humanitarian assistance in health, nutrition, food assistance, WASH and protection services is tailored to meet the needs of the conflict-affected displaced population, THEN, women, men, girls, boys and vulnerable IDPs life will be saved, alleviating their suffering, and maintaining their human dignity. The consortium requires a dedicated senior Monitoring, Evaluation, Accountability and Learning Manager to spearhead program technical support, consolidation, and harmonization of program quality tracking tools in all the sectors by the different consortium members.

Scope Of Work: The community Mobilization assistant’s is responsible for the following major roles; the implementation of educational and promotional activities as well as conducting all community awareness / mobilization activities related to Reproductive Health (RH) for women, girls, men and boys in Gusau LGA of Zamfara State. He / she will supervise a network of community volunteers and traditional birth attendants and work closely with the other members of the reproductive health and GBV team. Design and lead efforts to improve community awareness and acceptance of reproductive health services. Implement community mobilization efforts to improve women, girls, men and boys’ access to and use of reproductive health services.

Major Responsibilities: Under the technical supervision of Health Manager -, the responsibilities of the Community Mobilizer include but are not limited to the following:

Community Activities:

• Conducts assessments and surveys in the community to identify trends and needs.
• Participation in the design, plan, and input to the work-plans, based on identified trends and needs.
• Implementation of community mobilization activities to specifically access “hard to reach” and vulnerable beneficiaries.
• Organize culturally sensitive educational and promotional activities to raise awareness on RH topics/services, including Family Planning, Mother and Neonatal health, Antenatal Care, and Postnatal Care, Awareness of STIs and infection prevention, Referral, and guidance for survivors of sexual assault.
• Contribute to the development of a variety of health education materials and tools to fit the context.
• Mobilize the community, women and girls, women’s groups, community groups etc. to increase RH awareness and service utilization, together with RH and GBV teams.
• Liaise with midwives and community health workers to track and monitor women/clients targeted by the program.
• Ensure the safe and confidential referral of identified survivors of sexual assault to GBV services.
• Organize meetings with community representatives, and target groups as needed.
• Engage community leaders, stake holders and influential members of the community in creating awareness and community support for Reproductive Health.
• Participate in the recruitment of community health volunteers, traditional birth attendants, Peer educators and Men champions.
• Training of community health volunteers, Traditional birth attendants, Peer Educators and Men champions on RH topics/service promotion, hygiene promotion, waste management, infection prevention etc.
• Supervise community volunteers and traditional birth attendants during planned community activities.
• Participate in community workshops, meetings, or any discussions on reproductive health.
• Participate in the development and translation of all messages in the most appropriate language.
• Active participation in the regular RH/WPE meetings.
• Identify advocacy concerns, Initiate, and coordinate advocacy actions.

Monitoring Responsibilities:

• Keep record of all the health education/promotional sessions (disaggregated by gender/ age/ IDP/Host etc.).
• Compile weekly summary of community mobilization activities.
• Responsible for compiling timely monthly community mobilization activity reports and data compilation.

Other Duties:

• Ensure that all distribution of community mobilization items is done in a timely manner according to distribution plan with relevant supporting documentations.
• Keep a record of distributed/used materials and provides a monthly stock report.
• Any other assigned task by supervisors
• Confidentiality:
• Ensure non-disclosure of any information whatsoever about practices and IRC activities to any other person or organization without permission, except in the normal performance of the service.

Key Working Relationships:

Position Reports to: Health Manager
Position directly supervises: Community SRH/ PHC Volunteers, CHIPS,  and Traditional Birth Attendants

Indirect Reporting:  Health Manager/ Senior Health Officer
Internal: WPE Community Mobilizers, Case Workers, and Midwives

External: Community Leaders/Stakeholders

Qualifications

Education:

•  Registered Nurse/midwife or CHEW. Additional qualifications in community engagement are a plus.

Work Experience:

• Two years’ experience of working as a community mobilizer٫ or other similar position.
• Significant experience of stakeholders’ engagement.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Very good in time management and ability to work under pressure with high level of flexibility.
• Excellent written and verbal communication skills with close attention to detail.

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Scope of Work: 

The Senior Consortium Manager will report directly to the Consortium Team Leader and work closely with the Senior MEAL Manager and the Deputy Consortium Team Leader to achieve these objectives. The Senior Consortium Manager is responsible for providing strategic leadership, management, and coordination of consortium activities. This role involves ensuring that projects are effectively implemented, monitored, and evaluated according to the highest standards. The Senior Consortium Manager will play a crucial role in maintaining relationships with consortium partners, stakeholders, and donors, ensuring compliance with donor regulations, and fostering a collaborative environment. Ensuring the consortium partners, alignment with the project’s objectives and theory of change. Coordinate and oversee the implementation of project activities across all sectors (Health, Nutrition, WASH, Protection, Multi-purpose Cash Assistance) in collaboration with consortium partners. Ensure the development and execution of comprehensive project plans and strategies, ensuring timely and quality delivery of services.

Major Responsibilities:

Strategic Leadership and Coordination

• Provide strategic direction and leadership to consortium projects to achieve project goals and objectives.
• Coordinate with the Consortium Team Leader to align consortium activities with overall organizational strategies and objectives.
• Work closely with the Senior MEAL Manager to develop and implement monitoring, evaluation, accountability, and learning (MEAL) frameworks and systems.
• Collaborate with the Deputy Consortium Team Leader to ensure seamless implementation of consortium activities.

Project Management

• Oversee the planning, implementation, and monitoring of consortium projects, ensuring they are on track, within scope, and within budget.
• Develop detailed project plans, including timelines, milestones, and deliverables.
• Ensure effective resource allocation and management to meet project requirements and objectives.
• Coordinate with consortium partners to ensure alignment and integration of project activities.

Stakeholder Engagement and Liaison:

• Foster and maintain strong relationships with consortium partners, donors, government agencies, local authorities, and other stakeholders.
• Represent the consortium in meetings, workshops, and conferences to promote its work and build partnerships.
• Ensure effective communication and information sharing among consortium members and stakeholders.
• Address any conflicts or issues that arise within the consortium promptly and effectively.
• Act as the primary point of contact, at the state government level, and other stakeholders, ensuring effective communication and collaboration.
• Facilitate regular coordination meetings with consortium partners, local authorities, and other key stakeholders to ensure information sharing and alignment of activities.
• Build and maintain strong relationships with government representatives, and other relevant actors to ensure support and cooperation for the project.

Technical Oversight and Quality Assurance:

• Providing technical guidance and support to sectors leads to ensure high-quality program implementation.
• Ensure that all project activities are evidence-based, tailored to the needs of the displaced populations, and aligned with international standards and best practices.
• Conduct regular field visits to monitor and evaluate the quality and impact of services, ensuring continuous improvement.
• Work with partners to document lessons learned that have implications for refinement of best programmatic practice and organize lesson sharing events to fertilize learning across different partners.

Financial Management and Compliance:

• Oversee the financial management of the project, ensuring that expenditures are in line with approved budgets and donor requirements.
• Work closely with finance teams to prepare accurate financial reports, budgets, and audits, ensuring compliance with USAID/BHA regulations and consortium policies.
• Monitor financial risks and implement measures to mitigate any potential financial issues.

Advocacy and Representation:

• Participate in all consortium coordination meetings (sector working groups), field implementation meetings with partners, and any other relevant IRC internal and external meetings as required.
• Advocate for policy changes and improvements that support the objectives of the project and enhance the protection and well-being of the affected communities.
• Represent the consortium in relevant forums, meetings, and conferences, advocating for the needs and rights of displaced populations.
• Facilitate field monitoring visits for internal and external stakeholders when needed.

Reporting and Documentation:

• Prepare and submit high-quality project reports to USAID/BHA and other stakeholders as required, ensuring that they are accurate, timely, and comprehensive.
• Maintain thorough documentation of all project activities, decisions, and communications to ensure transparency and accountability.

Monitoring, Evaluation, Accountability, and Learning (MEAL)

• Develop and implement a robust MEAL framework to track project performance and impact.
• Ensure accurate and timely data collection, analysis, and reporting to inform project decision-making and accountability to stakeholders.
• Foster a culture of learning and adaptation within the consortium, using MEAL findings to improve program outcomes and effectiveness.
• Support Snr. MEAL Manager in project evaluations and surveys accordingly

Staff Performance Management, Learning & Development:

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures; and communicate through words and examples a high standard of compliance with all applicable policies and regulations.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.

Qualifications

• Advanced degree in a relevant field such as International Development, Public Health, Social Sciences, or a related discipline.
• Should possess minimum 3-5 years of international assignments experience in humanitarian and development work.
• Demonstrated experience and ability to build and maintain relationships with governments, technical line ministries, donors, other donor-funded projects and stakeholders, local organizations, private sectors, and partners.

Working Experience:

• Extensive experience in managing multi-sectoral humanitarian projects, preferably in conflict-affected areas.
• Significant experience working with international donors, particularly USAID/BHA, and understanding their regulations and requirements.
• Proven track record of leading and coordinating large-scale projects, particularly those involving multiple partners and sectors (Health, Nutrition, WASH, Protection, Multi-purpose Cash Assistance).
• Experience in financial management, including budgeting, financial reporting, and audits.

Skills and Competencies:

• Strong leadership and strategic thinking skills, with the ability to provide direction and make strategic decisions in complex environments.
• Excellent coordination and collaboration skills to work effectively with consortium partners, local authorities, and other stakeholders.
• Proficiency in financial management and compliance, with a keen eye for detail and accuracy.
• Technical expertise in at least one of the project sectors (Health, Nutrition, WASH, Protection, Cash Assistance), with a broad understanding of all sectors.
• Strong problem-solving and risk management skills, capable of addressing challenges and mitigating risks promptly.
• Excellent communication and interpersonal skills, with the ability to represent the consortium effectively in various forums.
• Ability to promote capacity building and staff development, fostering a collaborative and supportive team environment.
• Strong advocacy skills to promote the needs and rights of displaced populations and influence policy changes.

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Scope of Work: 

The Senior Consortium Manager will report directly to the Consortium Team Leader and work closely with the Senior MEAL Manager and the Deputy Consortium Team Leader to achieve these objectives. The Senior Consortium Manager is responsible for providing strategic leadership, management, and coordination of consortium activities. This role involves ensuring that projects are effectively implemented, monitored, and evaluated according to the highest standards. The Senior Consortium Manager will play a crucial role in maintaining relationships with consortium partners, stakeholders, and donors, ensuring compliance with donor regulations, and fostering a collaborative environment. Ensuring the consortium partners, alignment with the project’s objectives and theory of change. Coordinate and oversee the implementation of project activities across all sectors (Health, Nutrition, WASH, Protection, Multi-purpose Cash Assistance) in collaboration with consortium partners. Ensure the development and execution of comprehensive project plans and strategies, ensuring timely and quality delivery of services.

Major Responsibilities:

Strategic Leadership and Coordination

• Provide strategic direction and leadership to consortium projects to achieve project goals and objectives.
• Coordinate with the Consortium Team Leader to align consortium activities with overall organizational strategies and objectives.
• Work closely with the Senior MEAL Manager to develop and implement monitoring, evaluation, accountability, and learning (MEAL) frameworks and systems.
• Collaborate with the Deputy Consortium Team Leader to ensure seamless implementation of consortium activities.

Project Management

• Oversee the planning, implementation, and monitoring of consortium projects, ensuring they are on track, within scope, and within budget.
• Develop detailed project plans, including timelines, milestones, and deliverables.
• Ensure effective resource allocation and management to meet project requirements and objectives.
• Coordinate with consortium partners to ensure alignment and integration of project activities.

Stakeholder Engagement and Liaison:

• Foster and maintain strong relationships with consortium partners, donors, government agencies, local authorities, and other stakeholders.
• Represent the consortium in meetings, workshops, and conferences to promote its work and build partnerships.
• Ensure effective communication and information sharing among consortium members and stakeholders.
• Address any conflicts or issues that arise within the consortium promptly and effectively.
• Act as the primary point of contact, at the state government level, and other stakeholders, ensuring effective communication and collaboration.
• Facilitate regular coordination meetings with consortium partners, local authorities, and other key stakeholders to ensure information sharing and alignment of activities.
• Build and maintain strong relationships with government representatives, and other relevant actors to ensure support and cooperation for the project.

Technical Oversight and Quality Assurance:

• Providing technical guidance and support to sectors leads to ensure high-quality program implementation.
• Ensure that all project activities are evidence-based, tailored to the needs of the displaced populations, and aligned with international standards and best practices.
• Conduct regular field visits to monitor and evaluate the quality and impact of services, ensuring continuous improvement.
• Work with partners to document lessons learned that have implications for refinement of best programmatic practice and organize lesson sharing events to fertilize learning across different partners.

Financial Management and Compliance:

• Oversee the financial management of the project, ensuring that expenditures are in line with approved budgets and donor requirements.
• Work closely with finance teams to prepare accurate financial reports, budgets, and audits, ensuring compliance with USAID/BHA regulations and consortium policies.
• Monitor financial risks and implement measures to mitigate any potential financial issues.

Advocacy and Representation:

• Participate in all consortium coordination meetings (sector working groups), field implementation meetings with partners, and any other relevant IRC internal and external meetings as required.
• Advocate for policy changes and improvements that support the objectives of the project and enhance the protection and well-being of the affected communities.
• Represent the consortium in relevant forums, meetings, and conferences, advocating for the needs and rights of displaced populations.
• Facilitate field monitoring visits for internal and external stakeholders when needed.

Reporting and Documentation:

• Prepare and submit high-quality project reports to USAID/BHA and other stakeholders as required, ensuring that they are accurate, timely, and comprehensive.
• Maintain thorough documentation of all project activities, decisions, and communications to ensure transparency and accountability.

Monitoring, Evaluation, Accountability, and Learning (MEAL)

• Develop and implement a robust MEAL framework to track project performance and impact.
• Ensure accurate and timely data collection, analysis, and reporting to inform project decision-making and accountability to stakeholders.
• Foster a culture of learning and adaptation within the consortium, using MEAL findings to improve program outcomes and effectiveness.
• Support Snr. MEAL Manager in project evaluations and surveys accordingly

Staff Performance Management, Learning & Development:

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures; and communicate through words and examples a high standard of compliance with all applicable policies and regulations.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.

Qualifications

• Advanced degree in a relevant field such as International Development, Public Health, Social Sciences, or a related discipline.
• Should possess minimum 3-5 years of international assignments experience in humanitarian and development work.
• Demonstrated experience and ability to build and maintain relationships with governments, technical line ministries, donors, other donor-funded projects and stakeholders, local organizations, private sectors, and partners.

Working Experience:

• Extensive experience in managing multi-sectoral humanitarian projects, preferably in conflict-affected areas.
• Significant experience working with international donors, particularly USAID/BHA, and understanding their regulations and requirements.
• Proven track record of leading and coordinating large-scale projects, particularly those involving multiple partners and sectors (Health, Nutrition, WASH, Protection, Multi-purpose Cash Assistance).
• Experience in financial management, including budgeting, financial reporting, and audits.

Skills and Competencies:

• Strong leadership and strategic thinking skills, with the ability to provide direction and make strategic decisions in complex environments.
• Excellent coordination and collaboration skills to work effectively with consortium partners, local authorities, and other stakeholders.
• Proficiency in financial management and compliance, with a keen eye for detail and accuracy.
• Technical expertise in at least one of the project sectors (Health, Nutrition, WASH, Protection, Cash Assistance), with a broad understanding of all sectors.
• Strong problem-solving and risk management skills, capable of addressing challenges and mitigating risks promptly.
• Excellent communication and interpersonal skills, with the ability to represent the consortium effectively in various forums.
• Ability to promote capacity building and staff development, fostering a collaborative and supportive team environment.
• Strong advocacy skills to promote the needs and rights of displaced populations and influence policy changes.

Key Working Relationships:

• Position Reports to: Consortium Team Leader
• Indirect Reporting:  Deputy Consortium Team Leader

Personal Attributes:

• High degree of professionalism and integrity, adhering to ethical standards and practices.
• Cultural sensitivity and adaptability to work effectively in diverse and challenging environments.
• Commitment to promoting gender equality and protecting vulnerable populations.
• Ability to work under pressure and manage multiple priorities.

Language:

• English Fluency (spoken and written). Ability to speak fluent Hausa is highly an added advantage.

Additional Requirements:

• Fluency in English, with excellent written and oral communication skills.
• Willingness to travel frequently to project locations in Zamfara, Sokoto, and Katsina States.
• Familiarity with the local context in Northwest Nigeria is an advantage.
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.

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Job Overview/Summary:

Under the direct supervision of the Health Manager based in Gusau, Zamfara this role serves as the Administrative and Integral/Power BI focal point for IRC Health Implementation in the northwest. The incumbent will oversee project implementation, assist in organizing and coordinating capacity-building activities for the health program, and close collaboration with program officers and sector managers is essential for addressing health sector daily administrative issues.

Major Responsibilities

• Plan and coordinate effective and well-organized meetings and training sessions for program staff, ensuring that objectives are clearly defined, materials are prepared, and logistical arrangements are in place.
• Raise procurement requests in accordance with the health program's needs and requirements. And clearly outline specifications and quantities required for medical supplies, equipment, and other necessary items.
• Work closely with the supply chain team to ensure timely and efficient sourcing of requested items. 
• Provide necessary documentation and information to facilitate the procurement process.
• Collaborate on market assessments and supplier evaluations to ensure quality and cost-effectiveness.
• Oversee the proper storage of procured health program items in the warehouse. Ensure compliance with storage guidelines, including proper labeling, organization, and inventory management. Collaborate with warehouse staff to conduct regular stock checks and maintain accurate records.
• Coordinate the release of items from the warehouse based on program needs and implementation plans. Ensure that the correct quantities and specifications are provided for program activities.
• Work closely with senior medical and outreach officers to address any discrepancies or urgent needs during implementation.
• Implement quality control measures to ensure that procured items meet required standards. collaborate with program officers and supply chain teams, to address any issues related to the quality of procured items. Monitor and evaluate supplier performance to inform future procurement decisions.
• Collaborate with the Health manager to develop budget, spending plans aligned with department budget priorities and concept notes and engaging in strategic financial planning, forecasting, and modeling to ensure sustainable financial health.
• Regularly monitor and track expenditures against the budget to identify variances and take corrective actions when necessary.
• Prepare and present Health financial reports to the health manager and deputy team leader highlighting budget performance, trends, and areas needing attention. And Implement cost-control measures to optimize resource utilization and enhance overall cost-effectiveness.
• Evaluate the need for Health budget revisions considering changing priorities, funding alterations, or unexpected circumstances. Ensure strict adherence to financial regulations, donor requirements, and internal policies throughout all aspects of budget management. Identify potential financial risks and implement proactive risk management strategies to address and mitigate challenges associated with the budget.
• Communicate budgetary guidelines, policies, and financial information to the department staff, fostering transparency and understanding. Continuously assess and improve budget management processes, incorporating lessons learned and
• Collaborate with health program manager and medical supervisors to develop project work plans with clear targets and achievement benchmarks based on project indicators. Contribute to design, planning, drafting new proposals and donors’ reporting whenever necessary.
• In collaboration with Health Managers, develop and expenditure plan, review budget vs. actual expenditure for health grants monthly and take necessary actions.
• Ensuring budgets are used appropriately and efficiently and spending is in line with the IRC financial procedures and donor requirements.
• Ensure data collection, data compilation, timely preparation and submission of all internal reports including weekly and other associated monthly, quarterly, donor and special reports.

Staff Performance Management, Learning & Development:

• Develop and implement remote management capacity building approaches to build the strengths of the team in Zamfara state and Northwest region Nigeria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
• As required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures and communicate through word and example a high standard of compliance with all applicable policies and regulations.

Research, Learning and Analysis

• Monitoring health program implementation:
• Oversee project implementation, conduct on-spot support for field teams, analyze and review health program data, take follow-up actions, provide technical oversight for data interpretation, and promote integrated programming for enhanced community-level impact.

Key Working Relationships

Position Reports to:  Health Manager

Indirect/Technical Support:  Deputy/ Consortium Team Leader Northwest

Position directly Supervises:  Assistants

Key Internal Contacts:

• Country Program:  Deputy Director Program, Finance Manager, Supply chain Manager
• Region/Global:   

Key External Contacts: 

INGO Partners in Katsina, Zamfara and Sokoto

Qualifications

Education:

• Social science professional (BSc Finance, Admin or Business management, BSC Nursing)
• Certificate or equivalent in computer science or Diploma in Computer applications

Work Experience:

• At least 3 years’ experience in implementing health humanitarian related projects.
• Ability to work procurement and finance management software.
• Experience in financial report writing and budget development.
• Women are encouraged to apply.

Demonstrated Managerial/Leadership Competencies:

• Skills and experience of remote management
• Flexible, diplomatic and have the ability and willingness live and work under pressure of workload

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Job Overview/Summary

The Deputy Team Leader (DTL) will be responsible for directly working with the technical coordinators of the project consortium members with particular focus on program quality and reporting as well as for ensuring an aligned approach across the consortium and relevant MDAs authorities to deliver “Integrated Emergency Response to The Displaced Population in Zamfara, Sokoto, and Katsina States, Northwest Nigeria.” The Deputy Team Lead (DTL) will play a central role in providing technical guidance, coordinate the day-to-day activities across all the consortium partners. In addition, the DTL will provide mentorship and capacity development to program technical working groups.

Major Responsibilities:

Management

• Work closely with the TL to ensure timely and high-quality implementation of program in katsina, Zamfara and Sokoto in Northwest.
• Ona a day-to-day basis, manage financial and operational support to optimize resources through sound budgets and consistent financial tracking (i.e., through tracking spending plans, item forecast, Power Bi/Integral management and reporting etc).
• Develop, review, and monitor in coordination with key project staff, annual work, and performance plans to ensure long-term and short-term priorities are on track.
• Coordination with technical leads of the 3 consortium partners (technical program reporting) plan and organized regular technical working groups and consortium management team meetings.
• Manage the reporting process, including coordination with internal and external stakeholders in accordance with contractual requirements.
• Maintain active and cooperative relationships with all key stakeholders, including government officials, project partners, other implementing agencies, and related institutions, including development of case-by-case memorandum of understanding (MOUs).
• Support project staff by creating and maintaining a work environment that promotes teamwork, trust, mutual respect, and empowers staff to take responsibility; Matrix manages a core project team to ensure that the project deliverables are met.
• In consultation with the TL Contribute to the development of field staff through training, mentoring, and assisting with professional advancement.
• Support the TL in project implementation, follow up and effective monitoring of IRC and partners’ Program work, expenditure, MEAL, and procurement plans, organizing, among others, joint and regular monitoring and review meetings, assessing progress and proactively identifying challenges and solutions in order to attain program outcomes.
• Actively contributes to the development and review of program approaches, making concrete recommendations for changes in partners' activities, approaches, and areas of action as appropriate.
• In consultation with the TL ensure that programs and partnerships are implemented in compliance with BHA regulations as well as IRC internal policies and procedures.
• Conduct frequent field visits to all project sites for monitoring, quality control and program staff mentoring and coaching.
• Work closely with the TL to produce quality monthly report, situational reports, donor reports, both narrative and financial, by the consortium
• Work with the MEAL Senior manager to support the use of learning and reflection that uses data to design and adapt programs.
• Work with MEAL Senior manager to conduct all relevant assessments and survey as well as harmonization e.g REAL time evaluation, Baseline, Midterm and endline survey.
• Program Management, Implementation, Quality, operational support, coordination and reporting.
• Responsible for program planning, monitoring and achievement of activities output and outcome.
• for IRC component of project implementation in Zamfara and Katsina
• Ensure that budgets are drawn up for all activities and that costs are kept within the budgets, providing monthly financial summary (BVA) and trends and ensure that corrective measures are taken timely to ensure budget is spent as per approved budget.
• Continuously assess context and propose adaptation of the program as required by the context.
• Conduct frequent field visits support to the various IRC and consortium partners implementation sites and provide input and guidance on quality and efficiency.
• Ensure knowledge management including documentation of all learnings and accountability practices.
• Ensure all safeguarding policy and practices are properly in place in coordination with the safeguarding Manager and make sure all staff, partners, vendors are well oriented on the policy.
• Assist the TL with project all reporting – monthly, quarterly and end of projects and ensure quality and timeliness of submissions.

Capacity Building:

• Work closely with the TL in the harmonization of approach by the consortium, e.g case management referrals, registration, modality selection, referrals, etc.
• Work closely with the MEAL Coordinator and the consortium management team developing and ensure a strong MEAL system in place for the consortium that adheres to program quality standards and procedures.
• Work closely with IRC Technical Coordinators and Consortium partners to ensure quality programming is implemented across the 3 states of the NW.
• Support the implementation of IRC’s Partnership (PEER) system across all areas of sub-award management of consortium partners.
• Provide and coordinate technical and organizational capacity building and sharing among the consortia partners cutting across project management cycles, humanitarian access, safety and security and donor regulations, policies, and standards.

Coordination, and Collaboration

• Provide capacity assessment, capacity-building, monitoring and implementation support to other consortium partners, to ensure equitable access to health services and that spaces for user voice and mechanisms to respond effectively.
• Work in close collaboration with other technical sectors leads to ensure integrated programming.
• As delegated represent the consortium in external relationships with the donor, various relevant government stakeholders, community leaderships, technical agencies and organizations, and key events relating to the project including program clusters, INGO Forum, government services and systems.
• In consultation with the Consortium Management Team, Programs Technical Working Group, and IRC Senior Management Team, assist in organizing donor visits by supporting staff in the smooth design and running of field visits.
• Work with TL to ensure quality of Project Cycle Meetings throughout project period, including ensuring that opening, implementation, learning and close-out meetings are planned and conducted in a timely manner with full participation of the consortium and all relevant stakeholders/staff.
• Support the TL to organize and conduct all necessary meetings including weekly Consortium management team meetings, monthly Consortium coordination meetings, quarterly steering committee meetings and monthly BHA feedback/Learning calls.
• In collaboration with the stakeholders, technical working groups and partners conduct quarterly joint supportive supervision throughout the project period to all implementation locations for quality assurance.

Staff Performance Management, Learning & Development:

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Encourage and monitor the care and wellbeing of the workers. Set an example of good work-life balance practices. Encourage appropriate responses to identified staff care needs of both domestic and foreign personnel.
• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
• As required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures and communicate through word and example a high standard of compliance with all applicable policies and regulations.

Key Working Relationships

• Position Reports to: Northwest Consortium team Lead.
• Indirect/Technical Reporting: Deputy Director Programs
• Position directly Supervises: Program Managers( Health, Nutrition, WaSH, ProL, WPE, CP and ERD)

Qualifications

Education:

• Master’s degree or equivalent experience in social science studies, law, international relations, Humanitarian Assistance, Political Sciences, Social Administration, or other relevant degrees etc

Work Experience:

• Minimum of 3-5 years of progressive senior management experience in managing integrated, multisectoral programs in humanitarian and development programs.
• Demonstrated experience in Area Based Approach to programming and managed USAID funded program is strongly preferred.
• Should possess minimum 3-5 years of international assignments experiences in humanitarian and development work.
• Demonstrated experience and ability to build and maintain relationships with governments, technical line ministries, donors, other donor-funded projects and stakeholders, local organizations, private sectors and partners.

Demonstrated Managerial/Leadership Competencies and Technical Skills:

• Provide high quality leadership and strategic vision to the consortium, with hands on management ensuring program activities achieve the greatest coverage and impact possible, coordinated inputs and technical/managerial quality and programming that is data driven and adapts and changes with the context.
• Demonstrated experience in program management, project design and use of project design tools.
• Excellent oral, written, and interpersonal skills with evidence of ability to build and maintain good relationship with people in wide range and levels of organizations (consortiums, government, private sector, NGOs etc)
• Demonstrated attention to detail, ability to follow procedures and work independently and cooperatively with team members.
• Ability to handle a large and dynamic workload, work under pressure and meet deadlines.
• Delivers quality results for clients, partners, and colleagues.

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Job Overview/Summary

The Consortium Finance Coordinator is a key position for the BHA Northwest consortium which provides be responsible for overseeing the consortium finance portfolio. The position is primarily responsible for providing oversight and day-to-day financial management of the IRC led consortium, in very close coordination and cooperation with the IRC Nigeria Finance Team. The position will be responsible for capacity building of consortium members, to build their financial management and administrative capacity. Consortium Finance Coordinator will work in close collaboration with staff in the Program teams, BHA Northwest, Consortium team and Finance teams. The Consortium Finance Coordinator will provide support to the BHA Northwest Consortium team to review partners budgets at the proposal stage, participate in pre-award vetting processes, document all financial matters related to sub-awardees’ finances to assure audit readiness at all times, and manage sub-awardee finances documents/reports including budget review, financial report review, providing guidance and training related to finance to sub-awardees in order to strengthen their capacity. The Consortium Finance Coordinator acts as the focal point for financial and compliance aspects of the BHA Northwest Consortium for sub-awardees, including ensuring high-quality financial monitoring of sub-awardees.

Consortium Finance Coordinator

Major Responsibilities:

Financial Management

• Participate in partner’s proposal review and modification process focusing on sub-awardee budget.
• Verifies partners’ financial reports and supporting documentation, making sure that expenses are reasonable, allowable, and allocable to the approved budget and comply with donor’s regulations.
• Communicate findings to partners and ensuring timely follow-up to provide solutions and documenting the findings. Reviews must be based on partner risk and sampling or review of full documentation, as required.
• Ensure proactive communication with sub-awardees about the submission of their financial reports according to terms of their sub-awards.
• Ensure tracking of sub-awardee submission of financial reports, communicating delays to the Consortium Team Leader.
• Review and validate spending plans from partners against reported expenditures, following-up with sub-awardees as needed.
• Submit summary of reported expenditures and spending plans to Consortium Team Leader and Assistant Finance Controller and Deputy Director Finance, outlining follow-up steps.
• Making sure that the sub-awardee financial reports are approved (signed) by the appropriate authority within IRC, preparing the Journal Voucher, fully coded and posted to Integra.
• Respond to questions that arise from the Assistant Finance Controller and IRC HQ/UK regarding submitted financial reports.
• Prepare Payment Requests for Sub-Awardee payment (advances and reimbursements), respond to questions that arise from the Abuja finance team and IRC HQ regarding submitted payment requests.
• Ensure timely follow-up on the status of payments release, tracking them and informing sub- awardees in a timely manner on the status of the payments. Follow up with IRC HQ and sub- awardees confirm transfer and receipt of payments, respectively.
• Ensure the financial monitoring and spot check visits to sub-awardee offices is conducted according to IRC requirements and standards.
• Ensure monitoring visit plans drafted and submitted ahead of visits to Assistant Finance Controller to review and share monitoring visit reports in a timely manner to partners.
• Participate in case management meetings with the program, finance, supply chain and other staff to respond to regular issues as they arise within partner management and ensuring properly coordinated and managed responses to sub-awardee issues as they arise.
• Reconciling the sub-grantees advances on monthly basis, reports to the Assistant Finance Controller on all over-due, unliquidated advances, update on monthly basis all tracking sheets for sub-grants finances.
• Ensure that a sound, accurate and organized archiving system is in place, both hard and soft (electronic) copies for all financial reports and their supporting documents.
• Work with Assistant Finance Controller to collaborate internal and external audit to ensure proper compliance with all regulations and to ensure that all sub-awardee files in hard and soft copies are always 100% ready for audit.
• In coordination with Consortium Team Leader and Assistant Finance Controller, develop or revise sub-awardee financial templates (including proposal budget formats, monthly/quarterly reporting templates, and other documents, as need).
• Contribute to provision of guidance notes to sub-awardees for use of appropriate templates, overall budget drafting and submission as part of calls for proposals or budget modification sent to partners. Depending on nature of call or request, provide appropriate level of support current and potential sub-awardees to ensure proposal budgets and budget narratives meet IRC and donor requirements within set deadlines for submission.

Sub-Grant modifications:

• Review all sub-awardee budget modifications in coordination Consortium Team Leader, and Consortium Grants Manager ensuring clear action points for follow-up are communicated.

Vetting and Capacity-Building of Partners:

• Ensure to participate with IRC partnership team Pre-Award Financial Assessment (PAAs) is conducted for all new potential partners, as well as update the PAAs for all existing partners, on annual basis. Report to the Assistant.
• Finance Controller and the Consortium Team Leader on the findings and provide recommendations for improvement.
• Support in developing risk management action plan and suggest corrective actions to address/mitigate risks identified during the PAA process.
• Design, update and deliver financial management training for partners’ staff, working closely with the Assistant Finance Controller on the training materials according to the needs in order to build the organizational capacity of the partner.
• Conduct finance and general compliance monitoring visits to partners together with Consortium Grants Manager and prepare monitoring report and action plan to submit to Consortium Team Leader and share with partners in timely manner for each visit.

Management:

• Take the lead on the finance section of the Grant Opening, Review and Closing meetings, making sure that the partners are fully aware of donor regulations, all financial reporting requirements in terms of required documentation, reporting templates and deadlines.
• Represents Finance in Sub-Grants Workshops, being the key facilitator and presenter for all Sub-Grants’ finance related sessions.

Other:

• Provide assistance with requests from IRC headquarters as directed by the Deputy Director Finance.
• Any other duties as assigned by the Assistant Finance Controller and Consortium Team Leader

Key Working Relationships

• Position Reports to: Assistant Finance Controller.
• Indirect/Technical Reporting: Northwest Consortium team Lead.
• Position directly Supervises: Finance Manager/Officers

Qualifications

Education:

• Bachelor’s degree in accounting, finance, or any related field.

Work Experience:

• Minimum 7 years of progressive work experience in a non-profit setting overseeing and managing partners’ projects funded by major institutional donors, particularly BHA.

Demonstrated Technical Skills:

• Detailed knowledge of USAID/BHA rules and regulations.
• Experience in USAID/BHA finance management and reporting.
• Experience in training, capacity building, and mentoring staff, NGOs, and CBOs.
• Excellent oral and written communication skills, including the ability to present to groups of all sizes.
• Self-starter with the ability to work independently and as part of a team.
• Demonstrated ability to work effectively under pressure and handle multiple simultaneous tasks.
• Willingness to travel within Northwest- Nigeria.
• Hard-working, sharp, and detail oriented.
• Exceptional interpersonal skills, including tact, patience, diplomacy, and appropriate assertiveness.
• Demonstrated managerial and leadership competencies.