Latest Jobs at Loveworld Medical Centre

Responsibilities

• Assisting with the processing of invoices and payments
• Processing of transaction journals on SAGE Accounting
• Ensuring that all payments and receipts are updated daily on SAGE
• Acounting so that all financial accounting transactions are reflected in the trial balance,
• Assistance with the documentation on the debtors and creditors to support age analysis report
• Work with the Procurement Team to ensure alignment of records
• Work with the Billings and Reconciliation Teams to ensure alignment of records
• Work with the Admin/HR Team to ensure alignment of records
• Work with the Inventory Management Team to ensure alignment of records
• Support in the reconciliation of balance sheet accounts
• Provide assistance on reports to analyze trends
• Providing daily support on all outstanding queries from the suppliers and customers as and when required.
• General assistance to the Business & Financial Accountant.
• And any other Ad hoc accounting dutie

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Job Description

• Develop and implement procurement strategies aligned with the hospital's goals and objectives.
• Collaborate with department heads to identify procurement needs and forecast demand.
• Conduct market research to identify potential suppliers, evaluate product quality, and negotiate favorable terms.
• Identify, assess, and select reliable suppliers and vendors.
• Negotiate favorable terms and conditions with suppliers to ensure cost-effectiveness, quality, and timely delivery.
• Establish and maintain strong relationships with key vendors.
• Negotiate contracts for goods and services, ensuring compliance with legal and regulatory requirements.
• Collaborate with legal and finance teams to review and finalize contracts.
• Oversee the end-to-end procurement process, including requisition processing, purchase order issuance, and invoice verification.
• Implement best practices for procurement efficiency and cost savings.
• Monitor and manage inventory levels to prevent shortages and excess stock.
• Ensure compliance with relevant laws, regulations, and hospital policies.
• Identify and mitigate procurement-related risks.
• Conduct regular audits to assess and improve compliance.
• Collaborate with department heads to develop procurement budgets.
• Monitor and control procurement expenditures to ensure alignment with budgetary constraints.
• Stay informed about market trends, new products, and industry innovations.
• Conduct regular market research to identify potential suppliers and cost-saving opportunities.
• Prepare and present reports on procurement activities, cost savings, and vendor performance.
• Utilize data analytics to drive informed decision-making and process improvements.
• Other tasks as assigned by your Line Manager and the Head of Department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration, or any Management related field.
• Professional training/certification in procurement and supply chain is desirable.
• Minimum of 2 years’ experience as Procurement Officer
• Experience inhospital setting is desirable.
• In-depth knowledge of procurement regulations, policies, and procedures.
• Strong negotiation, communication, and interpersonal skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational and time management skills.
• Ethical and principled approach to procurement practices.
• Ability to adapt to changing priorities and deadlines.