Latest Jobs at Management Sciences For Health - MSH

Job ID: R2862

Project Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
• PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.

Main Purpose of the Job

• The role of the State Admin and Procurement Specialist is provide Administrative support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures.
• Successful candidate collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
• Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery, maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
• Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable). Position is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

General Responsibilities

• Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assignments.
• Arrange hotel for TDY staff coming to assist Nigeria teams.
• Assist staff in obtaining visas for international travel (Where Applicable).
• Assist in making international and local travel arrangements.
• Arrange for telephones and internet modems for TDY and new staff, as the case may be.
• Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity
• Coordinate catering services for official functions within and outside the office location.
• All aspects of fleet management (fueling, repair/maintenance, log books, reporting,).
• Facilitate the preparation of procurement plan.
• Receives approved Purchase Requisitions (PR) for procurement of goods and services.
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval.
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed.
• Handles field office purchases when required.
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Capacity Building of Team.
• Also  performs  other  duties  as  requested  by  the  immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Ensure  that  systems  are  in  place  in  country  to  ensure  that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to:
  • Ensure  that  appropriate  staff  members  are  aware  of  and understand laws, contract/award and donor requirements, and MSH policies and procedures
  • Monitor and ensure compliance.
• Other tasks as assigned by the supervisor.
• The   responsibilities   and   duties   are   indicative   only.   
• The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor

Requirements

• Master’s  Degree in Business  Administration / Finance / Accounting or related field. Alternatively, a University Degree in Logistics, Supply Chain Management or Business with 5 years Post Degree experience.
• 5 years relevant and progressive experience in Procurement, logistics and supply management.
• Procurement, logistics and supply management.
• Experience in a USG donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance to make improvements  or take corrective action.

Knowledge, Skills and Competencies:

• Ability to work under pressure.
• Planning and scheduling skills.
• Good organizational skills.
• Good communication and interpersonal skills.
• Demonstrated  ability  to  interact  professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications
• Functional expert - has knowledge of processes and products.
• Influencer - relates to people, builds relationships, and effectively presents arguments.
• Results seeker - meets deadlines, identifies actions, and achieves goals.
• Innovator - thinks creatively, and Anticipates changes, and produces solution
• Adaptor - stays calm under pressure and handles criticism well.
• Complier - follows procedures and encourages others to as well.

go to method of application »

Job ID: R2861
Location: Nasarawa
Job Type: Full-time

Project Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH.
• The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
• PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.

Main Purpose of the Job

• The person will be responsible for assisting the State Coordinator/DFA with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Major Activities / Responsibilities

• Review payment vouchers.
• Ensuring properly code all transactions.
• Exercising control and monitoring all expenses from the petty cash,
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Supervises deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone, supplies etc)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Capacity building of team members.
• Preparation and filing of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. 
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures Monitor and ensure compliance
• Other tasks as requested by supervisor.
• The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Requirements

• Master's Degree in Accounting / Finance is required. Alternatively, University Degree in Accounting / Finance with 7 years post degree experience or equivalent Certification from a Business Technical School with 10 years of post-diploma experience.
• Minimum of 10 years of relevant progressive experience.
• 3 - 4 years of managerial experience.
• Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (i.e. QuickBooks).
• Written and verbal proficiency in English including business terminology

Knowledge, Skills and Competencies:

• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English.
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values.
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
• Commitment to accuracy and attention to detail.
• Collaboration Skills.
• Performing financial management of the project. 
• Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Good ethical conduct.
• Ability to manage teams in Abuja and in the states.
• Monitoring/assessing performance to make improvements or take corrective action.
• Good communication and interpersonal skills.
• Commitment to accuracy and attention to detail .
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally.
• Ability to plan, balance and cope with competing priorities.
• Good written and verbal communication skills.
• Ability to manage teams, initiate and organize work.
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Ability to work under pressure. 

go to method of application »

Job ID: R2822

Overview

• MSH is currently a sub recipient to Catholic Relief Services for the implementation of the Global Fund Malaria Grant (2021 to 2023) in Nigeria, which aims to implement and support malaria control activities in 11 states, including the implementation of Seasonal Malaria Chemoprevention (SMC) campaign activities in 2 States (Katsina and Taraba). The Operations Consultant will support the operations unit in ensuring the smooth logistics by providing clerical support.
• S/he works with the Senior Operations and Procurement Specialist to engage food vendors for state-level and LGA level trainings, make hotel and airline arrangements, provide assistance to staff in need of support, coordinate the arrangement of materials and equipment as specified in the activity profiles.
• S/he coordinates the management of the inventory, provide assistance for optimum and efficient operations of the project as well as provide assistance to assure shipments to the project states happen in a timely manner.

Responsibilities

• Support to arrange hotel for Nigerian staff, participants, consultants who are participating in the SMC activity in Katsina and Taraba States.
• Support to the operations to engage vendors for the SMC activity in Taraba and Katsina States.
• Support the Operations in maintaining the inventory records for items meant for the SMC activity in Katsina and Taraba states.
• Support the Operations in Scanning, filing of documents and raising reports for all vendor engagements and POs about the SMC activities in Taraba and Katsina States.
• Support the Operations in providing communication gateways with vendors for the SMC activities in Katsina and Taraba States.
• Support the Operations in organizing for the dispatch of goods and equipment whenever required for the SMC activities in Taraba and Katsina states.
• Arrange spaces for participants making sure they have as much conducive environment as possible in the cause of the SMC activity especially in cases when there are complaints of meals provided, malfunctioning gadgets e.g Air conditioners, PAS etc.
• Inventory and asset management.
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
• Support with raising Purchase Orders (POs) for all vendors and consultants.
• Any other task assigned by the Supervisor.

Qualifications

• Bachelor's Degree and / or equivalent. Minimum of 2 years relevant experience
• Verbal and written language skills in English required.
• Ability to work independently and take initiative.
• Ability to learn complex program procedures.
• Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software.
• Familiar with internet search engines and able to undertake background search on well-defined tasks.
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices.
• Excellent command of written and verbal english.
• Takes initiative and can start/complete tasks with basic direction.
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (applied) and other carrier software or websites, as needed
• Ability to multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
• Consistently looks for ways to help support.
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
• Strong office and organizational skills.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.