Latest Jobs at Save the Children

GRADE: 4    

CONTRACT LENGTH: 2 years

Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

ROLE PURPOSE: 

The Human Resources Officer provides support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures and for the promotion of SCI Policies. He/ She will also be responsible for the provision and management of effective HR services in the Abuja CO office and  will contribute to ensuring that Save the Children’s commitment to improving quality and accountability is upheld, through reference to SCI’s Quality Standards through the effective use of HR systems.

SCOPE OF ROLE:

• Reports to: Human Resources Manager
• Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY: 

HR Operations

• Assist with the collation of CO and Field office recruitment documents for CD sign off.
• Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, development programs, etc).
• Support the unit’s meetings, and other HR events
• Support the field offices in coordinating HR key activities
• Process payments for HR-related expenses and keep records accessible for audit checks

Recruitment

• Active involvement in recruitment by posting ads and managing the hiring process
• Receive applications from prospective candidates and maintain an applicant database
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff

Contract Management

• Draft employment contracts for new hires and existing employees.
• Update and amend contracts as necessary, including contract renewals and extension
• Maintain a secure and organized system for storing and managing employee contract records.
• Ensure confidentiality and security of all employee contract information.
• Keep detailed records of contract statuses, amendments, and renewals.
• Generate reports and analyze data related to employee contracts
• Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Record Management 

• Create and update personnel files- hard copy and electronic copy on SharePoint for all staff as well as the staff database 
• Maintain database for consultants, volunteers, seconded and service providers 
• Maintain leave-tracking and performance review schedule 
• Provide oversight support to the state offices to ensure compliance of HR policies in relation to record management and documentation

Employee Relations

• Support in employee onboarding and orientation to ensure smooth integration into the company.
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.
• Provide a generalist HR service to managers across a full range of HR issues
• Support to ensure that all changes to SC payroll is prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the Country Director
• Support the wider HR team in providing training to staff on HR policies and procedures.

Staff Health, Wellness and Safety 

• Registration of staff with Health Management Organisations (HMO) 
• Maintain records of all incident reports 
• Provide relevant information necessary for the management of the combined accident and employee compensation and group life insurance cover for staff
• Support with implementation of monthly wellness initiatives for staff

Safeguarding

• Under the supervision of the CO HR Manager disseminate, implement and monitor all SCI Safeguarding policies implementation across Nigeria CO 
• Ensure vetting process for new hires is strengthened 

QUALIFICATIONS 

• University degree in Human Resources Management, Business Administration, Law or equivalent in relevant field

EXPERIENCE AND SKILLS

• A minimum of 5 years of experience in a Human Resources role in a corporate or INGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating offers and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organisational skills and a track record of consistently prioritising delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem solving ability
• Commitment to Save the Children’s mission and values

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ROLE PURPOSE: 

The role holder will be responsible for the provision and management of effective HR  and administrative services in the Kaduna office.  The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems.

KEY AREAS OF ACCOUNTABILITY : 

Recruitment

• Receive applications from prospective candidates and maintain an applicant database
• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
• Manage the volunteer selection process in compliance to the Volunteer Management System guidelines
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
• Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues

Human Resource Management

• Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process
• Keep detailed records of contract statuses, amendments, and renewals 
• Create and update personnel files- hard copy and electronic copy on sharepoint for all staff as well as the staff database 
• Provide support to supervisors to arrange training opportunities for staff
• Preparation of consultancy contracts for national and international consultants 
• Maintain and update an accessible database of Volunteers.

Administration and Office Management

• Management of Office facilities and travel for the Country operations
• Ensure the Kaduna office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Oversee the maintenance of the  office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
• Manage and supervise the Administrative and Office Assistants
• Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
• Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines

Travel, Logistics & Events

• Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official Save the Children business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes

QUALIFICATIONS 

• University degree in Human Resources Management, Business Administration, or equivalent in relevant field

EXPERIENCE AND SKILLS

• A minimum of 5 years of experience in a Human Resources and Administration role in a corporate or INGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating service contracts and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organisational skills and a track record of consistently prioritising delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem solving ability
• Commitment to Save the Children’s mission and values

go to method of application »

ROLE PURPOSE:

Under the supervision of the Child Protection Officer, the post-holder will ensure efficient and effective day to day collection of field data and inputting data into CPIMS.   

The role is to support the collection of child protection data and support data management at the field level. S/he will enter case management field data collected by the child protection team, conduct spot checks to ensure quality and detailed data is provided and entered into the database, and oversee the day-to-day management of the inter-agency child protection information management system (CPIMS). The CPIMS Assistant will provide up to date analysis and other information regarding the services and performance of the case management process. The role holder will ensure a clear work plan for data entry and confirm that all files are entered into the database.

KEY AREAS OF ACCOUNTABILITY:

• Compile the case management data and ensure timely entry into the CPIMS.
• Cleaning of the data regularly to ensure accuracy of data.
• Daily back-up and synchronization of data.
• Generate weekly reports that are shared with the Case management team to enable better management, prioritization of cases and reporting.
• Manage data from individual cases, which include security of the data and flagging errors.
• Ensure mandatory fields are correctly captured and staff are assisted and guided as required before cases are entered into the system.
• To oversee the day-to-day management of the inter-agency child protection database including ensuring accurate and detailed data is sent to the Country Office CPIMS Task force and SCI PLANE MEAL Team monthly.
• Weekly analysis of data including achievements, duration between identification and entry, progress of the priority cases etc.
• Populate and submit weekly and monthly reports.
• Field visit and provide technical support to registered cases randomly selected from the CPIMS database. 
• Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities, and other relevant policies.

QUALIFICATIONS AND EXPERIENCE

Essential Criteria

• University degree or equivalent in social work, Social Science, statistics, development studies or equivalent combination of relevant training and experience n Information Management.
• Professional certificate and min 1 year experience including NYSC Certificate or an exemption letter.
• Experience in the use of Microsoft office, this include MS-word, Excel 
• Speaking fluent English, and Hausa language 

EXPERIENCE AND SKILLS

Desirable Criteria

• High level of personal integrity, commitment, and professional responsibility
• Excellent communication skills, 
• Team player with strong leadership skills

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ROLE PURPOSE: 

The role holder will be responsible for the provision and management of effective HR  and administrative services in the Ogoja office. The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems.

KEY AREAS OF ACCOUNTABILITY : 

Recruitment

• Receive applications from prospective candidates and maintain an applicant database
• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
• Manage the volunteer selection process in compliance to the Volunteer Management System guidelines
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
• Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues

Human Resource Management

• Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process
• Keep detailed records of contract statuses, amendments, and renewals 
• Create and update personnel files- hard copy and electronic copy on sharepoint for all staff as well as the staff database 
• Provide support to supervisors to arrange training opportunities for staff
• Preparation of consultancy contracts for national and international consultants 
• Maintain and update an accessible database of Volunteers.

Administration and Office Management

• Management of Office facilities and travel for the Country operations
• Ensure the Kaduna office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Oversee the maintenance of the  office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
• Manage and supervise the Administrative and Office Assistants
• Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
• Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines

Travel, Logistics & Events

• Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official Save the Children business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes

QUALIFICATIONS 

• University degree in Human Resources Management, Business Administration, or equivalent in relevant field

EXPERIENCE AND SKILLS

• A minimum of 5 years of experience in a Human Resources and Administration role in a corporate or INGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating service contracts and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organisational skills and a track record of consistently prioritising delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem solving ability
• Commitment to Save the Children’s mission and values