Jobs at Save the Children

Child Safeguarding

• Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
• The Logistics Officer will be responsible for managing drivers and warehouse staff, vehicle fleet, assets, warehousing and distribution to ensure effective, transparent and accountable logistics support to Save the Children program in the area of operation. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation.
• Provides technical support and guidance to program teams on logistical elements of distribution & procurement planning 

Scope of Role

• Reports to: Supply Chain Coordinator 
• Staff directly reporting to this post: TBD

Key Areas of Accountability

Key Accountabilities:

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Coordinate with incoming and outgoing travelers on pick up and drop times ensuring drivers are briefed of movement plans
• Ensure best value for money and that travelers are clearly informed well in advance
• Establish and maintain a list of contact details for preferred service providers including generator service and vehicle maintenance.
• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Conduct monthly asset checks and share report with CO assets management focal person
• Conduct bi-annual physical verification of assets as required and share completed physical asset check report to CO as required.
• Ensure timely reporting of asset losses and damages using existing reporting templates.
• Enter all new items purchased in SCI TIM software and ensure reconciling with POs in ProSave.
• Manage and maintain the physical warehouse and TIM online warehouse.
• Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
• Ensure all stock and assets purchased are entered in TIM and the Master Assets Register.
• Ensure all program stock are released through TIM and accompanied with a waybill to point of usage.
• Ensure BHs are informed about stock balances, expired, expiring SOF and other irregularities or discrepancy in TIM respectively.
• Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
• Support program teams with the distribution of program supplies to beneficiaries in line with SCI warehousing, inventory management and distribution guidelines.
• Ensure adherence to SCI Warehousing and Inventory Management Manual and Toolkit.
• Prepare and share warehouse stock reports with Program team on a monthly basis
• Perform other related tasks as required.

Skills and Behaviours  (our Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach
• Integrity:
• Honest, encourages openness and transparency
• Displays consistent excellent judgement

Qualifications and Experience

• Level of Education – Bachelor’s Degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration or related field.
• Three years related experience 
• Professional qualification in Logistics and Transport Management an added advantage.
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good 
• Good written and spoken English knowledge 
• A good team player 
• Commitment to and understanding of save the Children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• A high level of computer literacy (word, excel, ppt etc)

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Key Areas of Accountability

Key Accountabilities;

• Procurement and Supply
• Implement procurement as per approved Save the Children International guidelines, procedures and form.
• Check the availability and prices of requested items in the local market; liaise with the Country Office if procurement must be conducted there.
• Maintain and regularly update the price list.
• Maintain and regularly update current suppliers’ database.
• Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which they are expected to be supplied to the projects.
• Organize the collection of the required number of quotes for all relevant procurement.
• Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.
• Draft POs according to the procurement committee’s proceedings for review of the relevant manager and submit for budget holder approval.
• Collate all payment files and submit them to HSCM for check before submission to budget holder and finance for payment.
• Prepare a monthly summary report on the payment, identifying problems in operations and solution proposed.
• Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost-effectively.
• Line manage all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
• Manage supplier relationship up to the delivery of goods/completion of service.
• Follow up with the finance office on outstanding payment files. In liaison with the Supply chain Manager, troubleshoot files incompleteness and/or inconsistencies. 
• Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purpose.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
• Carry out any other tasks required by the line manager in line with the job description and capacity development plan.
• Reports:
• Maintain all procurement files in an organized, accurate and up to date manner.
• Produce weekly procurement tracker and send to programs and management team at field level.
• Generate any other procurement-related reports upon request (item category/donor/time/budget/base etc

Qualifications and Experience

• Level of education – BSc / HND in Procurement / Logistics, Supply Chain Management, Business Administration, Accounting or related field
• Professional international qualification in Procurement or Logistics (e,g CIPS, CILT) an added advantage
• Communication and interpersonal skill level – Excellent
• Language requirement – English and Hausa
• Level of IT literacy required – Word, Excel, PowerPoint, Email System, Internet browsing- Excellent
• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Experience Expectation
• Desire number of years in a similar position – minimum 4 years post NYSC
• Experience in procurement and logistics in INGO – minimum 2 years
• Experience in a relatively insecure field-based environment
• Commitment to Save the Children values

Skills and Behaviours (our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work and the ability to analyse complex sets of relationships and situations.
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development.
• Creating best-in-class function
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-orientated, thinks strategically and on a global scale

Collaboration:

• Work effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Designs more effective administrative system
• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach
• Willing to take disciplined risk

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgement
• Integrity:
• Honest, encourages openness and transparency
• Displays consistent excellent judgement