Logistics Officer at Save The Children

Child Safeguarding

• Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
• The Logistics Officer will be responsible for managing drivers and warehouse staff, vehicle fleet, assets, warehousing and distribution to ensure effective, transparent and accountable logistics support to Save the Children program in the area of operation. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation.
• Provides technical support and guidance to program teams on logistical elements of distribution & procurement planning 

Scope of Role

• Reports to: Supply Chain Coordinator 
• Staff directly reporting to this post: TBD

Key Areas of Accountability

Key Accountabilities:

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Coordinate with incoming and outgoing travelers on pick up and drop times ensuring drivers are briefed of movement plans
• Ensure best value for money and that travelers are clearly informed well in advance
• Establish and maintain a list of contact details for preferred service providers including generator service and vehicle maintenance.
• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Conduct monthly asset checks and share report with CO assets management focal person
• Conduct bi-annual physical verification of assets as required and share completed physical asset check report to CO as required.
• Ensure timely reporting of asset losses and damages using existing reporting templates.
• Enter all new items purchased in SCI TIM software and ensure reconciling with POs in ProSave.
• Manage and maintain the physical warehouse and TIM online warehouse.
• Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
• Ensure all stock and assets purchased are entered in TIM and the Master Assets Register.
• Ensure all program stock are released through TIM and accompanied with a waybill to point of usage.
• Ensure BHs are informed about stock balances, expired, expiring SOF and other irregularities or discrepancy in TIM respectively.
• Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
• Support program teams with the distribution of program supplies to beneficiaries in line with SCI warehousing, inventory management and distribution guidelines.
• Ensure adherence to SCI Warehousing and Inventory Management Manual and Toolkit.
• Prepare and share warehouse stock reports with Program team on a monthly basis
• Perform other related tasks as required.

Skills and Behaviours  (our Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach
• Integrity:
• Honest, encourages openness and transparency
• Displays consistent excellent judgement

Qualifications and Experience

• Level of Education – Bachelor’s Degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration or related field.
• Three years related experience 
• Professional qualification in Logistics and Transport Management an added advantage.
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good 
• Good written and spoken English knowledge 
• A good team player 
• Commitment to and understanding of save the Children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• A high level of computer literacy (word, excel, ppt etc)