Ongoing Recruitment at Desicon Engineering Limited

Job Details

• Select Vendors for the assigned PR(s) by the Departmental Head based on the requested items and the vendor’s expertise.
• Fill in the Vendor Pre-Selection Form with details of PR, Materials and Vendor’ Names & Name Obtain approvals from Dept. Head or Coordinator.
• Prepare the RFQ in the standard format with all relevant details, including the Bid Closure Time & Date, Special Conditions (if any), etc.
• Send out the RFQ to the selected vendors (from Desicon bids ID) marketing internal colleagues (as necessary) in Blind Copy.
• Receive the submitted offers from Dept. Head or Coordinator and analyze them by filing the Data in Vendor Commercial Evaluation Form.
• Wherever needed, request for TBE (Technical Bid Evaluation) by the Requested or by any competent authority as nominated by him/her.
• Negotiate the Prices with the Selected Vendor (TBE and/or Commercial Basis).
• Prepare the vendor selection form based on the outcome of Evaluation/TBE & Negotiation.
• Get approvals of the Dept Head on both Evaluation & selection forms.
• Prepare the PO in Oracle based on approved Quote(s), selecting carefully the appropriate format and applicable conditions.
• Attach all necessary supporting documents like Quote(s), approved Vendor selection & Commercial Evaluation Forms.
• Verify the PO for all terms & conditions and submit for further approvals.
• Follow up regularly with the vendors till they deliver the ordered goods/service in full.
• File the signed copy of the issued PO(s) properly with all supporting documents related to it both in electronic and hard copies.
• Carry out any other official assignment as may be directed by HOD.
• Cover duties & responsibilities of colleagues on their leave periods.
• Introduce new vendors with the sole purpose of controlling costs and improving efficiency.

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Job Details

• Identify potential subcontractors through market research and supplier evaluation.
• Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
• Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
• Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
• Collaborate with legal and compliance teams to review and approve subcontract agreements
• Maintain a database of subcontract agreements and associated documentation.
• Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
• Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
• Facilitate communication between project teams and subcontractors to resolve issues and concerns.
• Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
• Track and report on subcontractor expenditures against budgeted costs.
• Identify opportunities for cost savings and efficiency improvements.
• Assist in the preparation of cost estimates for subcontracting requirements
• Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
• Prepare regular reports on subcontract performance, expenditures, and compliance.
• Provide documentation and data for audits and reviews as necessary.
• Foster positive working relationships with subcontractors to promote collaboration and resolve disputes.
• Engage in regular meetings and communications with subcontractors to ensure project alignment.
• Identify and assess potential risks associated with subcontractor relationships.
• Develop mitigation plans to address identified risks.
• Monitor and report on risk status and mitigation efforts.
• Always look for ways and methods to improve the efficiency of the department, implement them with consultation and approvals of colleagues and HODs
• Provide support to Estimations Department during the bidding phase