Job Vacancies at Medecins du Monde

LINE MANAGER:Program Coordinator

SUPERVISES: Data Management Officers

LOCATION: Maiduguri with Field visit

STATUS: Full Time

DURATION: 5 Months with possibility of Extension

START DATE:As Soon as possible

TECHNICAL LINK: HEALTH COORDINATOR, Deputy Health Coordinator, Quality Assurance coordinator, Emergency Coordinator, SRH technical Advisor, GBV technical advisor, MHPSS technical advisor, AND LOGISTICS TEAM.

I.General Position Summary

The Monitoring and Evaluation (M&E) Supervisor will ensure that MDM M&E plan is followed. The M&E Supervisor will be responsible for supporting the Pprogram Coordinator to ensure that program decisions are based on quality, up-to-date evidence and will promote an atmosphere of constant learning within the project team. The M&E Supervisor will travel frequently to MDM field locations, and must be prepared to travel outside Maiduguri

II.  MAIN RESPONSIBILITIES

Under the supervision of the Program Coordinator, the M&E Supervisor will be responsible for the following main activities in link with MdM procedures:

• Supervising the Data management officer to ensure all data is collated and computerized in a timely manner
• Tracking of Indicators and producing monthly report
• Creation of Electronic data collection forms and training of staff on the same
• Conducting informal trainings for field staff on accurate data collection
• Data analysis and reporting
• Representation at coordination meetings

III.TASKS DESCRIPTION:

• Supervising the Data management officer to ensure all data is collated and computerized in a timely manner
• The M&E Supervisor is responsible for ensuring that all field data is correctly recorded by the Data management officer
• The M&E Supervisor should be ready to assist with data entry when the volume of work is high
• The M&E Supervisor should implement quality control on the data entry to ensure accurate data is available to all MDM coordinators
• Ensure data is properly disaggregated by gender and age
• Tracking of Indicators and producing monthly report
• Collate data from various sources within the Program team, including the Data management officer, to update the indicator tracking
• Produce a quality monthly report on the Program indicators
• Highlight in a timely manner any issues with data, gaps or unexplained trends, to the Pprogram Coordinator
• Creation of Electronic data collection forms and training of staff on the same
• Create electronic data collection forms
• Training of field staff on how to use the electronic data forms
• Ensuring the accurate transfer of data from field to base
• On an ad-hoc basis, the M&E Supervisor should be able to identify incorrect data collection from the field and trouble-shoot by conducting on the job training for the clinicians, and other staff members to improve the accuracy and explain the tools adequately

Data analysis and reporting

• In addition to the monthly indicator tracking report, the M&E Supervisor is responsible for sending all required data analysis to MDM donors, and to assist the Pprogram Coordinator with narrative reporting.
• Responsible for ensuring the timely accurate reporting to the sectors (5w)
• Representation at coordination meetings
• Attend and actively participate in the IM Working Group, and other relevant coordination bodies

IV.OTHERS:

• Establish good relationship with the different stakeholders in order to have a smooth implementation of MdM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the Program Coordinator and coordination team

V.  PROFILE

Fluency in Hausa and English, both written and spoken.

Academic background:

BA/S or equivalent in Statistics, Mathematics, Social Sciences, International Development or other relevant field.

Professional experience and skills :

• A minimum of 3 years of experience working in the non-profit sector in monitoring and evaluation, ideally in health Programing or protection.
• Prior experience of carrying out surveys, conducting interviews, and undertaking assessments.
• Experience designing and implementing electronic data collection methods
• Understanding of qualitative and quantitative indicators and measurement strategies for collecting data regarding both types of indicators.
• Understanding of confidentiality requirements for medical data is a plus
• Experience managing people required
• Experience working in a multi-organizational team (international and national partners) is a plus.
• Strong written and oral communication skills in English required, including report development, writing and editing.
• Excellent skills in excel and data analysis are required for this position, and will be tested at interview
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

Languages: 

Fluent English and Hausa required

Competences and required qualities

Rigor and organisation skills

Flexibility

Ability to work under pressure while maintaining a high level of accuracy

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LINE SUPERVISOR: Monitoring and Evaluation Supervisor

DUTY STATION: Maiduguri, Borno

CONTRACT DURATION: 5 MONTHS WITH POSSIBILITY OF EXTENSION

STATUS: FULL TIME

START DATE: AS SOON AS POSSIBLE


MAIN RESPONSIBILITIES

The Data Officer will be responsible for the following main activities in accordance with   MdM procedures:

• Data Management
• Data Report Design
• Field Monitoring Supervisions
• Other Tasks

DETAILED ACTIVITIES

• Data management on the corresponding forms and tools
• Receive the data from the project team or if not, collect it
• Enter medical data in the mission database appropriately and on a regular basis (from mobile teams and supported health facilities)
• Update and maintenance of database (data, formulas, graphs…)
• Report and alert to the line manager any problem arising with data provided or database.

Data report design

• Update the standard monitoring tool designed on Excel
• Create and generate relevant graphs to show the data developments/movements
• Support the development of database in collaboration with coordination team if needed
• Contribute to designing various studies (surveys, new forms…)
• Produce GIS maps for program purposes

Field Monitoring Supervision

• Supportive supervisions of mobile clinics team to support and improve field data collection
• Conduct regular field visits to verify data collected on different activities
• Conduct onthejob trainings on data collection at the base office and field locations

Other tasks

• Assist the M&E Supervisor on M&E activities in designated site(s)
• Direct supervision of registrars in mobile clinics to ensure data quality
• Review documents, reports etc for data analysis.

I. OTHERS:

• Be flexible in performing his/her duties
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of the Medical Supervisor/Health Program Coordinator

II.Profile

Academic background:

BA/S or equivalent in Statistics, Mathematics, Computer Science, Information Management, Social Sciences, International Development or other relevant field.

Professional experience and skills :

• A minimum of 2 years of experience working in the nonprofit sector in Data Management Monitoring & Evaluation, or Information and Knowledge Management.
• Excellent Excel Skills
• Excellent Information Technology skills
• Ability to think independently and identify data discrepancies
• Experience designing and implementing electronic data collection methods
• Understanding of confidentiality requirements for medical data is a plus
• Knowledge of the use of GIS applications a plus
• Experience working in a multiorganizational team (international and national partners) is a plus.
• Ability to work under less supervision
• Strong written and oral communication skills in English required, including report development, writing and editing.
• Proficient in the use of SPSS, Epi Info, and other statistical applications
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Excellent skills in Excel and data analysis are required for this position, and will be tested at interview

Languages:  Fluency in English and Hausa required
Competences and required qualities

Rigor and organisation skills

Flexibility

Ability to work under pressure while maintaining a high level of accuracy

Statistical analysis skills

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SUPERVISOR: Med Supervisor

LOCATION: Maiduguri, Damboa & Emergency

Line Reports and functional supervisor: Pharmacists/Deputy PharmaCo/PharmaCo

CONTRACT DURATION: 5 MONTHS WITH POSSIBILITY OF EXTENSION

STATUS: FULL TIME

START DATE: AS SOON AS POSSIBLE

MAIN RESPONSIBILITIES

• Under the supervision of the Pharmacist, the Drug Dispenser will be responsible for the following main activities in order to ensure the quality of care in the mobile clinics:
• Stock management in link with mobile clinics
• Distribution of drugs to the patients and counseling
• Reporting and attendance to different meetings
• Collection and analysis of weekly drugs consumption

TASKS DESCRIPTION:

• Stock management in link with mobile clinics
• Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before to leave MdM office
• Store drugs according to instructions and standards.
• Realize the pharmacy stock management (in/out) at the mobile clinic
• Calculate daily consumption for each item in order to anticipate any shortage
• Do a weekly physical inventory of mobile clinic pharmacy
• Prepare weekly drugs orders to MdM central pharmacy with the assistance of the medical doctors and paramedics staff
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied
• Distribution of drugs during the mobile clinics
• Give the drugs according to the medical prescription.
• Ask the medical doctor or the midwife to complete their prescription in case of incomplete information (dosage, duration…)
• Indicate the name, presentation and dosage of the drugs on the dispensing bag.
• Explain to the patient how to take the treatment and make sure that the explanations have been understood
• Explain the potential side effects of a drug to the patient
• Fill in the daily consumption form for each item
• Ensure patient confidentiality is respected and treat all the patients with respect and dignity
• Collection and analysis of weekly drugs consumption
• Collect the daily mobile clinic consumption
• Participate to collect the weekly consumption and analysis of the medical stock needs
• Reporting and attendance to different meetings
• Prepare request for the clinic and validate with Medical supervisor.
• Liaise/inform clinician, doctors and midwife about drug availability.
• Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the  trainings organized by MDM

OTHERS:

• Give suggestions to improve the functioning of MDM mobile clinics
• Participate to the loading and unloading of the vehicles and to  the setting up of the mobile clinics
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Is responsible for the proper use and maintenance of assigned equipment
• Perform other additional duties on request of the team leader
• Inform immediately the security focal point in case of any security problem in the field

PROFILE REQUIRED:

• Pharmacist Preferred
• Experience in similar position for at least 2 years
• Good knowledge in dispensing and medical stock management
• Capacities in team management
• Strong sense of responsibilities and organization skills
• Strong work ethic and rigor

Languages (spoken and written): English, Kanuri and Hausa

Excel and word

Flexibility

Team player