Job Openings at Insight Consults Limited

Job Description

• We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices.
• You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
• Should have the ability to work diligently to help maintain smooth office operations and must be reliable and hardworking with great communication skills.
• The ideal candidate will also be familiar with office equipment and procedures.

Responsibilities

• Maintain files and records so they remain updated and easily accessible.
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Take minutes of meetings and dictations.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Assist in making travel arrangements and booking venues for conferences and events.
• Perform other office duties as assigned.

Requirements

• Minimum of 2 years experience
• Minimum of a B.Sc./ HND qualification
• Proven experience as office clerk or other clerical position.
• Familiarity with office procedures and basic accounting principles.
• Working knowledge of office devices and processes.
• A fast typist with knowledge in stenography and taking dictations.
• Very good knowledge of MS Office.
• Excellent communication skills.
• Very good organizational and multi-tasking abilities.

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Job Description

• We are looking for an experienced Administration Manager with excellent communication and organizational skills to supervise daily support operations of our company and plan the most efficient administrative procedures.
• You will lead a team of professionals to complete a range of administrative duties in different departments.
• The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
• The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.

Requirements

• Proven experience as administration manager.
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• B.Sc/BA in Business Administration or relative field.

Minimum Required Experience:

• 2 years.