Accounting Administrator at Clickatell

Purpose

• We are seeking a detail-oriented and organized Accounting Administrator to join our finance team.
• The Accounting Administrator will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and supporting the preparation of financial reports.
• The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to handle confidential information with integrity.
• This role also holds the responsibility to run an online reconciliation outside normal business hours such as weekends and public holidays.
• The process entails the uploading of 4 files to an online reconciliation portal and ensuring that the process has been completed after a few hours.
• This is a process that will be shared with another individual on the team. This additional work outside of business hours is crucial to meeting operational timelines and will be remunerated at overtime rates.

We Do The Right Things

Responsibilities of the Role

Daily MNO reconciliation of VTU transactions

• To be performed 5 days a week, and every alternative weekend
• This involves obtaining transactional data from the MNO's and running the reconciliation between the external data and the transactional information on Clickatell's database
• Troubleshooting the reports when not provided in the required format.
• Liaison with Systems Development Team for issues regarding data integrity VTU refunds
• Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week)
• Resolve customer refund queries by collaborating with the support teamOther
• Attend inter-departmental meetings (Systems development team, Tax team etc) and be an active contributor in making decisions. Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week)
• Assist with auditor request for the interim and annual audits.

Banking and cash management:

• Loading of supplier and employee payments on the banking platforms for approval
• Downloading of bank statements daily for settlement reconciliation
• Perform daily GT Bank 9-9 recon update
• Assisting financial manager with cashflow forecasts
• Ensure all bank transactions process daily in NAV
• Perform monthly bank reconciliation exercise

Daily VTU monitoring and purchase planning:

• Prepare daily VTU dashboard for monitoring VTU balances and plan purchases
• Place orders with mobile network operators
• Load payments for VTU purchases

Yearly external audit:

• Assist with the year end audit by providing supporting documents and performing supporting calculations related to responsibilities.
• Assist the Financial Manager with preparation of schedules to support the drafting of financial statements and ad-hoc audit requests.

Accounts receivable collection:

• Forward customer statements weekly/monthly and follow up on any unpaid invoices.
• Posting of WHT credit notes upon receipt of payment.
• Weekly review of customer Aging Analysis to ensure receipts allocated correctly.
• Host weekly accounts receivable meetings with commercial team where uncollected settlements are highlighted.
• Reconcile customer settlements with billable transaction data from Clickatell systems and follow up on short payments with customers (daily bank settlement reconciliations).

Requirements of the Role

Qualification required

Work experience

• 3 Years' work experience in a similar finance role, accounts receivable and payable advantageous
• Microsoft Dynamics NAV experience would be an advantage.

Knowledge and Abilities

• Ability to self-manage and perform processes independently
• Attention to detail and variance analysis
• Ability to adapt to act as a back-up for certain processes listed above
• Computer Literate, (MS Office), with advanced Excel proficiency