Admin Analyst at Assetium Holdings Limited

Role Description

• Primary objectives will be centered around managing and supporting Assetium’s infrastructure, while contributing to the smooth operation of related functions.
• As an Admin Analyst, you will be responsible for performing administrative support tasks to ensure efficient and effective operations.
• You will handle various administrative duties, such as managing office supplies, organizing and maintaining files, and preparing reports.
• Your role will contribute to the smooth operation of the company and support the overall success of the team.

Qualifications

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, and PowerPoint)
• Ability to handle multiple tasks and prioritize accordingly
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a team environment
• Previous experience in an administrative role is preferred
• Knowledge of office management systems and procedures
• Demonstrated professionalism and discretion in handling confidential information

Duties & Responsibilities

• Office Appliances and Equipment Management:
• Oversee the maintenance, repair, and operation of all office appliances and equipment, including printers, copiers, phones, and computers etc.
• Develop and implement a preventive maintenance schedule to ensure all equipment is functioning efficiently and to reduce downtime.
• Manage inventory of office supplies and equipment, ensuring that essential items are in stock, and reorder supplies as necessary.
• Coordinate with IT department to resolve any technical issues related to office equipment and systems.
• Monitor and maintain the office environment to ensure it is clean, safe, and conducive to productivity.
• Liaise with cleaning, security, and facilities services to ensure the office is maintained to a high standard.
• Implement and oversee office safety protocols, including emergency evacuation procedures.
• Provide administrative support to HR departments as needed, including data entry, file management, and preparing reports.
• Assist in planning and coordinating office events, meetings, and conferences, including logistical support.
• Manage office space allocations and arrangements, including desk assignments and office expansions or reconfiguration.
• Negotiate contracts with office service providers and vendors, ensuring cost-effectiveness and quality of service.
• Monitor vendor performance and address any issues related to service delivery.
• Manage office-related projects, such as office moves or renovations, ensuring they are completed on time and within budget.
• Analyze office processes and recommend improvements to increase efficiency and reduce costs.
• And other Ad hoc delegated to you.

Minimum Education Qualifications

• BSc Business Administration or relevant course

Required Experience

• 0-5 years Experience

Knowledge/Skills/Competencies

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a tea.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint