Administrative Assistant at OnePyramid

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical, ensuring confidentiality and accessibility.
• Act as the point of contact between executives, stakeholders, and external partners, including The Government.
• Handle incoming calls, emails, and other communications promptly and professionally.
• Assist in the planning and execution of projects, especially those involving NGO partnerships.
• Track project progress, deadlines, and deliverables, ensuring timely completion.
• Organize and coordinate company events, meetings, and conferences.
• Handle logistics, invitations, and follow-up communications for events.
• Oversee office supplies inventory and place orders as needed.
• Ensure the office environment is clean, safe, and conducive to productivity.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5-10 years of administrative experience.
• Proven experience working with NGOs or in the NGO sector is a must.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• High level of professionalism and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.