Administrative Executive at Seven Up Bottling Company

Job Summary

• We are seeking an experienced Admin Executive to join our team.
• The successful candidate will be responsible for providing administrative support to the organization, with a focus on finance, marketing, and corporate communications activities.
• The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Work closely with marketing teams, the sales department, the finance department, and other departments as needed in relation to marketing activities.
• Understand and monitor the costs of marketing activities
• Coordinate with the teams’ various ad campaigns, events, and other related activities.
• Liaise directly with all external vendors to ensure steady business operations.
• Implement new processes to improve marketing department efficiency and agility, especially with vendor management.
• Work collaboratively with the marketing team in strategically aligning marketing plans and strategies.
• Manages invoice process with media buying agencies, through media watchdog monitoring reconciliation and reporting and generating media compliance reports for all media types.
• Maintain knowledge of industry best practices and emerging trends in retail marketing and marketing operations
• Management and tracking of marketing invoices, and tracking of marketing expenses for monthly reconciliation
• Processing of suppliers' payments by liaising with accounts payable
• Reconciliation of vendors' accounts monthly

Qualifications

• Bachelor's Degree in Business Administration, Finance, Marketing, Corporate Communications or related fields.
• 3+ years of experience in an administrative role, with a focus on finance, marketing, and/or corporate communications.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Ability to work independently in a fast-paced environment.
• Familiarity with accounting software and social media platforms is a plus.

Functional Skills and Competencies:

• Proficiency in MS Office
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Ability to prioritize tasks
• Strong organizational skills
• Highly developed attention to detail
• Strong multitasking skills.
• Ability to work independently
• Ability to work in a fast-paced environment
• A sound knowledge of Data Protection regulations