Administrative Manager at Alpha Mead Group

Job Description

• Act as the point of contact among executives, employees, clients and other external partners
• Work closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping him/her updated.
• Monitor budget including tracking expenditures and providing reports. May prepare
  spreadsheets for budgets, grants or contracts, including tracking and maintaining
  expenditures and reconciling accounts; uses budget tool. 
• Draft, review and, send communications on behalf of company executives
• Answer and respond to phone calls, communicate messages and information to the executive
• Coordinate events, including conferences, seminars, and colloquia.
• Ensure office supply inventory is accurately managed
• Prioritize emails and respond when necessary
• Manage executives’ calendars and set up meetings
• Manage complex calendars, arrange for meetings, appointments, and travel arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Coordinate travel and hotel arrangements for business managers and senior executives of the company
• Maintain various records and documents for company executive(s)
• Organize and maintain the office filing system

Qualifications

• First degree in any field
• Minimum of 6 years of experience as an Admin Manager/Executive Assistant to a Principal
• Excellent communication and presentation skills
• In-depth understanding of the entire MS Office suite (Word, Excel, and PowerPoint).
• Experience managing or overseeing logistic activities
• Hands-on experience with flight and accommodation bookings
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.