Administrative Officer (Female) at Petrogap Oil and Gas Limited

Job Details

• Sourcing and overseeing contracts and service providers for all maintenance and operational functions.
• Prepare and manage a cost-efficient annual budget for the department.
• Research, design, and implement office policies by establishing standards and procedures for the department, to improve efficiency.
• Maintain office efficiency by planning and implementing the use of office resources and general procurement.
• Design, develop, and review vendor selection criteria and their subsequent registration with the company.
• Advise the Organization on measures to improve the efficiency and cost-effectiveness of the office.
• Ensure the facilities are well-maintained and conduct proactive maintenance
• Ensure all statutory bills- including domestic bills, utility, and other required bills are paid promptly and accurately.
• Supervise, instruct, and monitor all support staff (janitors, drivers, dispatch, and security).
• Ensure all emergencies are addressed within record time.
• Ensure the facilities meet compliance standards and government regulations.
• Plan for the future by forecasting the facility’s upcoming needs and requirements.
• Oversee any renovations, refurbishments, and building projects.
• Require to review safety standards/procedures, designing and delivering HSE awareness programs to internal and external customers.
• Organize fire drills yearly and coordinate the training of personnel in areas of safety, including first aid, CPR, accident prevention and investigation, workplace inspections, and other matters related to implementing safety procedures.
• Act as Liaison with all related governmental bodies and regulating agencies; creating and building relationships.
• Handles all company registration with Regulatory Bodies (DPR, CAC, Imports Permits, Product Permits, Service Permits, etc.) and renews such as when required.
• Frequently update the maintenance reports for future reference and history.

REQUIREMENTS AND SKILLS

•  Female preferably for gender balance.
•  Not less than 3 years experience as Admin or facilities personnel or relevant position.
• Well-versed in technical/engineering operations and facilities management best practices.
• Ability to communicate effectively in person and in writing.
• Analytical and decision-making skills 
• The ability to lead and manage teams and projects.
• Knowledge of the market prices and good negotiation skills 
• Time management skills including being able to handle a complex, varied workload.
• A good knowledge of IT packages.