Executive Assistant at One Precious Life (OPL) Academy

• To support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Operational

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executive
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Acting as the point of contact among executives, employees, clients and other external partners
• Maintain professionalism and strict confidentiality with all materials
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

Skills, Competencies, and Requirements:

General Requirements:

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills and ability to meet deadlines
• Problem-solving and decision-making skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion and confidentiality

Specific Requirements:

• Five or more years of experience in a similar role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Qualifications and Experience

• A good degree in Social Sciences, Humanities, additional qualifications in Office Administration

Desired Personal Attributes:

• Integrity
• Results Oriented
• Creative and Innovative
• Engaging in consultation and balancing demands
• Accountable and Regularly measuring progress
• Ability to cope with and work under pressure