Experienced Personal Assistant (Accounting background) at Marquis Concierge Limited

Job Summary

• We are seeking to recruit a smart, intelligent and versatile candidate with a background in Accounting for the position of Personal Assistant for the Chief Executive Director.
• The ideal candidate should be well-organized, have great time management skills, ability to think outside the box and be resourceful.

Job Description

• Act as the point of contact among executives, employees, clients, and other external partners.
• Provide confidential administrative support to the CEO and complete a broad variety of tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for meetings.
• Mange all correspondences for the CEO.
• Document all financial records for the CEO
• Handle bookkeeping for the CEO
• Arrange and handle all logistics events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes in management meetings
• Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Prioritizes conflicting need; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

Qualification & Skills

• Bachelor's Degree in Accounting required
• Strong work tenure with at least 4 years of experience supporting senior-level management
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions