Finance and Administrative Officer at IITA - International Institute of Tropical Agriculture

Description

• Manage and oversee all financial aspects of the project, ensuring compliance with organizational and donor guidelines.
• Prepare and monitor project budgets, financial reports, and forecasts.
• Coordinate with project managers and stakeholders to ensure timely and accurate financial data collection.
• Process project expenses, track project costs, and maintain financial records.
• Conduct regular financial analysis to identify variances and recommend corrective actions.
• Assist in the development of financial policies and procedures for the project.
• Ensure adherence to financial controls, procurement guidelines, and accounting standards.
• Liaise with auditors and provide the necessary documentation for project audits.
• Support the project team in preparing financial reports for donors, stakeholders, and management.
• Provide administrative support to the project team, including travel arrangements, logistics coordination, and procurement.
• Maintain project files, records, and documentation organized and securely.
• Assist in the preparation of project contracts, agreements, and other legal documents.
• Coordinate meetings, workshops, and events related to the project.
• Manage project inventory and assets, ensuring proper maintenance and utilization.
• Support the project team in monitoring and reporting on project progress, milestones, and deliverables.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of donor financial reporting requirements is desirable.
• Familiarity with project management principles and practices is an asset.
• Perform any other job-related duties as may be assigned by the supervisor

QUALIFICATION:

BSc/HND in Business Administration, Accounting or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Have excellent communication skills (writing, reading, and speaking).
• Have ability to use basic Microsoft software (word, excel, PowerPoint).
• Have strong multi-tasking abilities and problem-solving skills.
• Have proven experience as an executive assistant or other relevant administrative support experience.
• Have the ability to work with little or no supervision.