Finance Associate at Partners in Health Care

Role and responsibilities

• The purpose of the finance Associate is support in the day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
• Generic responsibilities\r\nThese responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
• Ensure adherence with PIHC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action 
• Ensure proper filing of documents both in hard and soft \r\n• Manage Petty Cash Box and account for cash box expenses
• Promote and share ideas for improvement of the support function \r\n \r\nSpecific responsibilities
• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Ensure that cash are kept properly, payment process and other financial processes take place in adherence to Financial Handbook, other PiHC policies and donor and the authorities requirements
• Make sure that daily cash counts are maintained.
• Make sure posting of transactions are done on daily basis.
• Make sure payments are processed on time \r\n• Be responsible for bank transactions in line with PIHC policy and procedures;
• Posting of income and cost into currency bank, cash boxes on daily basis
• Be the focal person for funds transfer requests and other payments through bank.
• Ensure timely clearance of office cash box.
• Be responsible for release of payment to contractors & other payments as stipulated in the contract/agreement(s) & in line with PiHC policies and procedures.
• Ensure control for the prevention of waste, fraud and mismanagement before processing the payments.
• Responsible for keeping of cash in office
• Responsible for scanning and archiving finance documentation as per SSD guidelines for the Country Office on a weekly and monthly basis. \r\n \r\nCritical interfaces \r\nBy interfaces, PIHC means processes and projects that are interlinked with other departments/units or persons.

Relevant interfaces for this position are:

• Chief of Party
• Finance Directorate
• Finance Staff
• Logistic department.
• Admin/ HR department.
• PIHC- Staff.

Your profile (Eligibility Requirement)

• A Minimum of Bachelor Degree/HND in Accounting, Finance and Business Administration or its recognized equivalent
• Minimum of two (2) years of work experience
• Candidates must be a Computer literate
• Possess a Positive attitude (demonstrate integrity, confidentiality, approachability and diplomacy).
• Ability to withstand work-related pressure, accurately follow instructions
• Ability to express oneself through good communication skills: verbal and written.
• Fluency in English Language is a must
• Fluence in local dialects is an added advantage