Human Resources and Administrative Manager at Terre des hommes Foundation (Tdh)

Description

This role will lead the Department to take responsibility for the strategy, direction, and day-to-day business of all HR matters. Reporting directly to the Support Services Coordinator (SSC), the HR Manager is responsible for providing strategic leadership for the management and the implementation of Tdh HR policies in Nigeria. S/he is responsible for the administrative aspects of the Nigeria Delegation and ensures the respect by all staff of Tdh towards the internal procedures and national legal framework. The HR Manager will lead the HR team to ensure high quality and efficient staff recruitment, contract management, orientation, learning and development, performance management, employee engagement, and staff care/ wellbeing.

The HR Manager will maximize staffing resources, promote a positive organizational culture and ensure the efficiency of work processes.

Main responsibilities:

• General management: Manage the day-to-day Human Resource functions of the programme as they relate to nationally recruited staff including, but not limited to:
• Update internal policies and procedures in accordance with the legal framework
• Follow the correct procedures according to Tdh policy and local labour laws when renewing or terminating a staff member’s contract
• Regular review, update, and/or development of employment documentation for nationally recruited staff, including job descriptions, employment contracts, and staff guidelines, ensuring they meet the requirements of local labour laws
• Liaise with other NGOs, local service providers, and field management to ensure salaries and benefits for nationally recruited staff are in line with similar organizations, meet the requirements of local labour legislation, and are within budget
• Consolidate and update the mission organization chart in collaboration with the Services Support Coordinator
• Ensure frequent discussions with Project Managers and Coordinators in order to plan recruitments in projects without delays
• Conduct efficient and sufficient reference checks for all potential candidates and archive all process steps in organized files
• Support the Services Support Coordinator in a timely manner during the process of Auditing by providing HR files reviewed by donors and government authorities

Recruitment and onboarding

• Manage and coordinate the recruitment process for new/vacant positions in conjunction with the relevant Line Manager. This will include updates to job descriptions, advertising the vacancy, drawing up the short-list, interviewing potential candidates, and making the appointment
• Ensure that recruitment and hiring procedures are respected: validate the recruitment needs, post profiles and contracts
• Ensure that all new staff receive a relevant and appropriate induction when commencing employment with Tdh

Payroll Management

• Ensure that payroll calculation is in compliance with the labour law regarding the social and fiscal contributions.
• Ensure that the variables of the salary are correctly documented and filed (advances, leaves, seniority, allowances, final settlement, overtime, working days..)
• Ensure that salary and contributions are paid in time
• Ensure that all HR documentation to justify the monthly total cost of each employee is scanned respecting the internal nomenclature and classification.

Training and Development

• Source in-house and external training opportunities as appropriate, working within budgetary and operational constraints
• Support Line Managers to identify training needs for all staff
• Follow up on the training received by the staff and ensure coaching support is provided to those lagging behind

Administration

• Oversee performance management to ensure Line Managers conduct performance appraisals within the required timeframes and necessary paperwork is completed according to the latest guidelines
• Ensure all staff HR files are archived according to Tdh policy and any donor requirements
• Maintain documentation according to programme procedures. This may include staff plans, holidays, sickness, other absences, training records, insurance, pensions, other benefits, taxes, etc.

Staff Management

• Manage and oversee the HR staff including recruitment, day-to-day management, development and training, appraisal, etc.
• Ensure that the newly joined staff are oriented properly on Tdh mandate, values and probation is done on a routine basis

Quality Management

Follow up with the Safeguarding focal points for ensuring the capacity building of the staff on the safeguarding measures and reporting lines

Values

• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity, and self-reliance
• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)
• Abuse Prevention Policy - Child Protection Policy (CPP)
• Undertake to adhere to the Terre des hommes Child Protection Policy and the principles connected to children's rights
• Undertake to ensure the best possible implementation of the Child Protection Policy (CPP) and operational risk management in his/her intervention zone and within project teams
• Assist in the implementation of resources for promoting awareness and supervision necessary for his/her local colleagues to adhere to the Child Protection Policy (CPP) and operational risk management

Profile :

• At least 3-4 years of significant experience in a similar position in (I)NGO
• Knowledge of the Nigerian Labor Law
• Knowledge in Performance Management practices within the humanitarian context Excellent English writing, reporting, and communication skills
• High level of integrity, respect for confidentiality, and flexibility
• Excellent capacities in planning, follow up, and analytical skills
• Responsive, motivated, great communicator, and ability to work under pressure
• Ability to work in an inter-cultural environment
• Knowledge of donor procedures
• Office Pack and ideally Homere