Information Management Assistant at Plan International

Location: Yola, Adamawa

Role Purpose

• The Information Management assistant is to support the implementation of the Project in the context of north-eastern Nigeria.
• The purpose of this role is to provide timely, accurate information on project implementation and ensure that monitoring and evaluation are in line with specific project FAD/donor requirements.
• The role’s support is to achieve accountability, transparency and program quality in project locations.
• The post holder is to ensure that project activities are in line with the Logical Framework and relevant guidelines.

Dimensions of the Role

• Communicates with the M&E officer and across Plan International, and field-level implementing partners.
• The post holder will support the establishment of a systematic Information Management system.
• The post holder will interface and support program team members and program coordinator.
• The role requires strong facilitation and organizational skills along with the ability to analyze and communicate complex information to all staff, partners and other stakeholders.

Accountabilities
In collaboration with the M&E Officer and other relevant staff, the information management assistant will:

• Provide support in ensuring facilitation of knowledge building and knowledge sharing.
• Support the documentation of the outcomes of trainings, workshops, meetings and events.
• Support to ensure that M&E-specific elements of local partner capacity strengthening plans are successfully implemented
• Report results of M&E activities by providing written documentation about progress toward achieving indicators/targets, as appropriate
• Ensure high-quality implementation, in close collaboration with the Field-based team, sector Specialists and the M&E coordinator, and consistency in protocols, information and reporting systems
• Support efforts to utilize training monitoring systems to track and monitor trainers and participants at training events to facilitate follow-up and recordkeeping
• Utilize the training data collected to inform strategic decision-making and project planning
• Support targeted evaluations and operations research, including design, data collection, management and analysis
• Ensure quality of data through data verification procedures, including routine data quality audits
• Support to ensure that relevant data are entered into organization-wide data management system designed to capture, analyze, and disseminate project data
• Support field level partners staff, community-based project management committee (CBPMC) and enumerators in designing, developing and deploying tools for community-based selection criteria for the selection of beneficiaries.
• Support the production information and knowledge management products for the project
• Perform any other support functions as directed

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• Minimum of a Bachelor’s Degree in a related field.
• Excellent command of computer skills and MS Office.
• Minimum of 1-year experience in information management role.
• Strong technical skills, including ability to process and analyse data using one or more statistical software packages
• Excellent English language writing and speaking skills, ability to speak Hausa is an added advantage
• Ability to identify diverse, relevant external actors to work with and understand the purpose and implications of working with them
• Ability to work collaboratively with others
• Ability to organize ideas in a logical and structured manner.
• Ability to prioritize workload and manage multiple tasks and deadlines

Behaviours:

• Creates strong sense of purpose and commitment within own part of the team and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behavior
• Demonstrates a high degree of professionalism/integrity
• Strategic thinking and effective contribution to own work and Organisational development.
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning