Office Assistant at Pruvia Integrated Limited

Job Brief

• Our client is seeking an energetic Office Assistant to provide administrative and clerical support to ensure efficient office operations and assist various departments within the company.
• This role is responsible for handling a wide range of tasks to maintain an organized and productive work environment.

Key Responsibilities

• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.
• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.

Qualifications

• High School Diploma or equivalent; relevant post-secondary education is an asset.
• Minimum of 1-2 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Knowledge of the automotive industry (preferred but not required).