Jobs at Pruvia Integrated Limited

Responsibilities
Includes:

• The Assistant Estate Manager will be responsible for Assisting in management and supervision of maintenance, gardening and domestic team on the estate to required standards, obtaining maximum productivity, efficiency, quality, service and upholding all aspects of compliance and quality standards and adhering to budget and required criteria
• This will include regular checks and assessments for maintenance, health, safety and security and liaising with the Estate Manager, ensuring jobs are performed as they are required.
• Assist in managing the day to day running of all aspects of the estate
• Assist in managing routine domestic duties and general cleanliness in the estate
• Assist in managing safety and security of estate key holder duties and liaising with security team
• Provide knowledge input and advice relating to all aspects of the estate management
• Assist in carrying out an agreed annual program of maintenance work in order to maintain the estate to the required standard
• Assist in managing ensuring essential repairs, replacements are carried out as part of the maintenance program
• Assist in managing ensuring that tasks are planned and carried out in accordance with requirements, to applicable standards and within prescribed time limits
• Maintain accurate records/documentation associated with your work report to Estate Manager
• Immediately report problems/failures that may impact on the estate and/or its visitors, clients/customers to Estate Manager
• Meet targets and contribute to those of the estate team as a whole
• Contribute towards the efficient running of the estate team
• Adhere to all estate policies and procedures
• Identify hazards, defects; to ensure compliance with applicable codes, law, working practices and health and safety
• Supervise, manage and direct the overall performance of the estate team
• Set an example for estate team members of commitment, work ethic and habits and personal character
• Responsibly use resources and control expenses to operate within budgetary controls
• Adhere to all estate policies and procedures
• Act as a property assistant manager and resolve any issues that arise with properties.
• Representing the sellers in negotiation with prospective buyers;
• Assist in vetting prospective tenants by collecting references and carrying out credit checks;
• Assist in managing collecting information about a property and arranging for photographs to be taken;
• Assist in managing ensuring properties meet legal and health and safety requirements, e.g. gas safety certificates;
• Advising clients and helping buyers to decide what they want to buy.

Skills / Qualifications

• A Bachelor’s Degree in Estate Management, Business Administration or Public Administration
• 3+ years experience as an Assistant Estate Manager
• Strong people skills
• Keen attention to detail
• Good leadership and management skills
• Extensive knowledge of spreadsheets and calculation software to be able to keep track of payroll, schedules and space management.

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Job Brief

• Our client is seeking an energetic Office Assistant to provide administrative and clerical support to ensure efficient office operations and assist various departments within the company.
• This role is responsible for handling a wide range of tasks to maintain an organized and productive work environment.

Key Responsibilities

• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.
• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.

Qualifications

• High School Diploma or equivalent; relevant post-secondary education is an asset.
• Minimum of 1-2 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Knowledge of the automotive industry (preferred but not required).