Operations Assistant at Siella Red Digital

Job Summary

• The Operations Assistant will work closely with the Conference Director to support the planning, coordination, and execution of the upcoming agriculture conference.
• This role involves assisting in managing logistics, operations, and program development to ensure a smooth and successful event.

Key Responsibilities

• Assist the Conference Director in coordinating all aspects of conference planning, including logistics, operations, and program management.
• Support the development and implementation of the conference schedule, ensuring timely communication with speakers, panellists, and vendors.
• Coordinate logistics, including venue setup, transportation, accommodation, catering, and audiovisual requirements.
• Manage and track conference materials, including invitations, badges, and promotional items.
• Liaise with vendors and service providers to ensure timely delivery and setup of all conference-related services.
• Assist in managing the registration process, including tracking attendee information and ensuring accurate records.
• Monitor and respond to inquiries related to the conference, providing excellent customer service to attendees and stakeholders.
• Support on-site event management, including troubleshooting any issues that arise and ensuring smooth operations during the conference.
• Assist in post-event evaluations, gathering feedback, and preparing reports on the conference’s success.

Qualifications

• Bachelor's Degree in Business Administration, Event Management, or a related field.
• Previous experience in event planning, logistics, or operations management is preferred.
• Strong organizational and multitasking skills, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Flexibility to work extended hours, including evenings and weekends, as needed.