Personal Assistant at Jemi Neil Consulting

Main Purpose of the Job

• The Personal Assistant will provide comprehensive support to the CEO of the firm.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities.
• Manage and coordinate travel for both business and personal arrangements.
• This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities

• Manage the daily/weekly / monthly agenda and arrange meetings, appointments, board meetings, conferences, etc
• Provides high-level administrative support and assistance to the CEO
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Attend meetings and keep minutes
• Handle and prioritize all outgoing or incoming correspondence (email, letters, packages, etc
• Work with Admin to make travel arrangements.
• Handle confidential documents ensuring they remain secure.
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Maintain electronic and paper records ensuring information is organized and easily accessible maintain a filing system.
• Conduct research and prepare presentations or reports as assigned
• Support and facilitate the completion of regular reports

Job Requirements

• Must possess at least 2years experience in relevant field
• Must possess a degree in Human Resources, Admin, Business Mgmt or relevant field.
• Great communication skills
• Proficient in Microsoft Word and Excel
• Must be very proactive, punctual, very polite and smart
• Strategic thinking & Strong analytical skills
• Ability to handle & multi-task managerial functions with robust leadership skills and relate with top-level executives.
• Excellent time management skills with a proven ability to meet deadlines.
• Discretion and confidentiality to deal with other seniors/executives
• Integrity and professionalism