Personal Assistant at Michael Stevens Consulting

Main Tasks and Responsibilities

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Participate in highly confidential meetings and provide accurate records, transcribe anddistribute minutes of meeting.
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
• Act as a liaison for the Managing Director for internal and external inquiries
• Help to improve efficiency of current duties of sales back office, lean management.
• Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
• Prepare monthly expense reports for Managing Director
• Reconcile pre-approve monthly Visa corporate card of Managing Director
• Monitor, screen, respond to and distribute incoming communications

Interdependencies / Interfaces:

• Highly organized work style with excellent interpersonal skills
• An energetic personality with can do attitude
• Extraordinary ability to multitask, organizational planning skills
• Highly accountable with excellent professional work ethics & high-level integrity
• Preferred a self-initiative and adaptability personality

Competencies and Experiences

• A Bachelor’s Degree
• Minimum 4 years as a Personal/Executive Assistant
• Must be a male for gender balance
• Must be between 24-35 years
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Excellent writing, proof reading and editing skills
• Ability to maintain confidentiality surrounding company materials and information
• High English communication skills, judgment and decision-making ability
• Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)