Personal Assistant at Rotic Aluminium Extrusion

• We're hiring a Personal Assistant, to effectively support the executive by managing schedules, handling communications, and ensuring that daily operations run smoothly.

Key Responsibilities:

• Manage and organize daily schedules, appointments, and meetings for the executive.
• Handle correspondence, including emails, phone calls, and written communications, on behalf of the executive.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and edit documents, presentations, and reports as required.
• Assist in the planning and execution of events, meetings, and conferences.
• Maintain and update filing systems, both electronic and physical, for easy retrieval of documents.
• Conduct research and gather information for the executive's projects and initiatives.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Run errands and manage personal tasks for the executive as needed.
• Anticipate the executive’s needs and proactively address them to ensure smooth daily operations.
• Provide administrative support in various capacities as required by the executive.

Skills and Qualifications

• Degree in business administration, communications, or a related field is preferred.
• Proven experience as a personal assistant or in a similar role.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Young, tech curious and savvy.
• Excellent interpersonal skills and the ability to work well with others.
• Flexibility and adaptability to changing priorities and demands.
• Familiarity with office management systems and procedures.