Personal Assistant to the Chairman at Global Profilers

SALARY BUDGET: OPEN TO NEGOTIATION 

Job Summary:

The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities:· 

• Manage the Chairman’s diary.
• Help with daily time management.
• Manage the law library.
• Routine filing and maintenance of documents
• Schedule, coordinate and manage meetings.
• Handle the Chairman’s correspondence, emails, letters etc.
• Manage and keep record of the Chairman’s medical appointments abroad.
• Draft correspondence such as emails and letters.
• Draft legal notes and reports.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies and subcontractors on behalf of the Chairman.
• Liaise with the Directors as required.
• Oversee the Chairman’s flight itineraries, visa processing, passport renewals, etc.
• Liaising with the Protocol and Logistics department
• Travel with the Chairman if needed, even on short notice.
• Attend events with the Chairman if he requires.
• Represent the Chairman at meetings or functions if needed.
• Run personal errands when requested.

Qualifications & Skills:

• BSc. in relevant discipline
• 5 years experience in a similar role
• Strong administrative skills
• Excellent written and verbal communications skills
• Organization and time management skills
• Attention to detail
• Working under pressure
• Legal and compliance background
• Confidentiality
• Microsoft Office 365 skills