Personal Assistants at Global Profilers

SALARY BUDGET: OPEN TO NEGOTIATION 

Job Summary:

The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities:· 

• Manage the Chairman’s diary.
• Help with daily time management.
• Manage the law library.
• Routine filing and maintenance of documents
• Schedule, coordinate and manage meetings.
• Handle the Chairman’s correspondence, emails, letters etc.
• Manage and keep record of the Chairman’s medical appointments abroad.
• Draft correspondence such as emails and letters.
• Draft legal notes and reports.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies and subcontractors on behalf of the Chairman.
• Liaise with the Directors as required.
• Oversee the Chairman’s flight itineraries, visa processing, passport renewals, etc.
• Liaising with the Protocol and Logistics department
• Travel with the Chairman if needed, even on short notice.
• Attend events with the Chairman if he requires.
• Represent the Chairman at meetings or functions if needed.
• Run personal errands when requested.

Qualifications & Skills:

• BSc. in relevant discipline
• 5 years experience in a similar role
• Strong administrative skills
• Excellent written and verbal communications skills
• Organization and time management skills
• Attention to detail
• Working under pressure
• Legal and compliance background
• Confidentiality
• Microsoft Office 365 skills

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SALARY BUDGET: OPEN TO NEGOTIATION

Job Summary:

The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities:

• Manage the Director’s diaries.
• Help with daily time management.
• Schedule, coordinate and manage meetings to include sending out agendas and taking meeting minutes.
• Draft correspondence such as emails and letters.
• Invoice processing on the DocuSign platform.
• Electronic filing of documents.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies and subcontractors on behalf of the Directors.
• Represent the Directors at meetings or functions if needed.
• Run personal errands when requested.

Qualifications & Skills:

• BSc. in relevant discipline
• 2 - 3 years experience in a similar role
• Good fashion sense
• Strong administrative skills
• Excellent written and verbal communications skills
• Organizational and time management skills
• Working under pressure
• Attention to detail
• Confidentiality
• Project management
• Event management
• Microsoft Office 365 skills

go to method of application »

SALARY BUDGET: OPEN TO NEGOTIATION

Job Summary:

The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities:

• Manage the Vice-Chairman’s diary.
• Help with daily time management.
• Handle the VC’s correspondences.
• Take dictations and draft correspondence.
• Ensure thorough editing of the VC’s manuscripts.
• Travel with the VC, even at short notice if necessary.
• Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol etc.
• Supervise loading and offloading of all luggage on aircrafts when the VC travels.
• Attend events with the Vice Chairman.
• Represent the Vice Chairman at meetings or functions if and when required.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies (the Rose of Sharon Foundation and Rose of Sharon Glorious Ministry International) and subcontractors on behalf of the Vice-Chairman.
• Research and speech writing for the Vice Chairman with respect to her engagements and projects including with the sister companies (the Rose of Sharon Foundation and Rose of Sharon Glorious Ministry International)
• Handle any other responsibilities under the purview of the Vice Chairman
• Liaise with the Directors when necessary.
• Ensure regular stock taking and proper documentation of all Vice Chairman’s personal items in storage.
• Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance and digitalized documentation/management) of all corporate items in storage.
• Run personal errands when required.
• Work with vendors of personal clothing and accessories

Qualifications & Skills:

• BSc. in relevant discipline
• Minimum of 5 years experience in a similar role
• Good fashion sense
• Excellent sourcing and negotiation skills
• Strong administrative skills
• Excellent written and verbal communications skills
• Organization and time management skills
• Attention to detail
• Working under pressure
• Confidentiality
• Project management
• Event management
• Logistics and protocol management
• Microsoft Office 365 skills