Procurement Lead at Jaza Energy

Job Objective:

• The Technical Procurement Lead will provide end to end procurement processing of technical bids, such as Civil works, telecommunication equipment, operations and maintenance etc.
• Responsible for competitive market analysis; supplier identification and relationship management; Suppliers evaluation; execution of the RFI/RFP/RFQ process; contract and price negotiations, managing purchasing documents, materials and responding to purchasing inquiries from requesting units and maintaining vendor/source data.

Role and responsibilities:

• Preparing formal bid documents for technical procurement and administering the tender process in accordance with best practice/Jaza process and procedure.
• Analysis of supply markets to identify potential suppliers and market trends.
• Identification of internal and external cost drivers within technical procurement.
• Development of savings opportunities and benchmarking (including existing price books) with industry standards and practices to identify quick win opportunities.
• Negotiate contractual agreements with suppliers to ensure that service, quality, added value, total costs are, security of supply is favorable to Jaza while mindful of a win-win situation.
• Manage and develop supplier relationships, for technical procurement and other subcategories, using leading practice procurement tools (such as cost trend analysis, price change analysis and supplier performance reviews) to deliver breakthrough performance in cost, service and quality while keeping internal customers informed and involved in ongoing supplier management.
• Effective selection and management of suppliers/vendors to achieve the Jaza strategic objectives.
• Forecast demand or create supply plans that ensure availability of materials or products.
• Participate in the coordination of engineering changes, product line extensions, or new product launches to ensure orderly and timely transitions in material or production flow
• Ensuring that goods/services procured are in compliance with all Jaza procurement policy.
• Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures.) for facilitating the purchasing process with established practices.
• Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Processes requisitions into approved purchase orders for updating and distributing information and/or acquiring resources in compliance with established guidelines.
• Responds to inquiries of staff and administration regarding purchasing procedures for providing information, direction and/or referral for addressing inquiry.
• Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations,
• POs, inventories, etc.) for ensuring completeness and accuracy of the purchasing process.
• Processes suppliers invoices for payment, matching POs against invoices and Goods receipt notes.
• Reconciliation of open POs monthly.
• The employee shall comply with the provisions of health, safety and environment legislation in Nigeria, and shall also comply with Jaza Nigerias policies and procedures including occupational health and safety and wellness policies, and any modifications to any policy that may be introduced from time to time.
• All employees must live Jaza Core Principles and work proactively in a customer-related way in accordance with adopted procedures and best practice.
• To work cooperatively with colleagues and external stakeholders to promote Jaza Nigerias overall business objectives.
• To ensure that confidentiality is respected and maintained always.
• To perform any other duty as directed by line management.

Compliance management

• Understand all Nigeria regulatory requirements that apply to the importation of goods and locally sourced services.
• Ensure vendors adhere to standards as detailed by Jaza.
• Ensure adherence of company-wide purchases to the budget.
• Ensure the procurement of assets and services are done in a cost-effective manner.
• Recommend process and systems improvement to enhance quality and efficiency within the business;
• Prepare periodic (weekly, monthly, quarterly etc.) management and ad hoc reports.

Requirements:

• Minimum of 5 years relevant work experience in end-to-end service procurement Energy, Telecommunication, Oil and gas, engineering, FMCG industry.
• Minimum of first degree in any sciences, engineering or social sciences.
• Experience with computerized procurement processes is an advantage
• Tax and regulatory compliance experience
• Experience in preparing budgets and financial reports for Manage Men Thorough knowledge of procurement procedures and principles
• Proven problem solving and analytical skills
• Ability to develop good relationships with vendors, staff, and customers.
• Ability to exercise sound judgment and work under the highest level of ethical standards per Jaza Code of Conduct and strict adherence to the Anti-Bribery Policy.
• Ability to work with functional groups and different level of employees throughout the Jaza verse to effectively and professionally achieve business results
• Strong follow-up skills: ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Knowledge of the end-to-end RFP process for services is a must.